---
title: App Admin
description: "**Introduction** This documentation describes the **complete App Admin workflow in the RTE Portal (RTE-DPG-MIS)**. It explains the responsibilities of the App Admin, including system setup, user management, data management, configuration, and portal maintenance required for running the RTE cycle smoothly.…"
url: "https://rtedpg.indusaction.org/docs/process-flow/"
updated: "2026-05-06"
category: User Manual
---

# App Admin

**Introduction**

This documentation describes the **complete App Admin workflow in the RTE Portal (RTE-DPG-MIS)**.
It explains the responsibilities of the App Admin, including system setup, user management, data management, configuration, and portal maintenance required for running the RTE cycle smoothly.

To make the documentation easier to read, the full App Admin Journey is divided into **four parts**, following the actual order in which tasks are performed in the system. Users are advised to read the parts in sequence.

**Part 1 – System Access & User Management**
Login, password management, creating users, assigning roles, and controlling access.

**Part 2 – Location & School Data Management**
Managing location data, uploading school lists, and maintaining master data required for admissions.

**Part 3 – Language & System Configuration**
Configuring system settings, lottery settings, mail/SMS settings, reimbursement settings, and other operational controls.

**Part 4 – Homepage Content Management**
Updating homepage banner, notifications, videos, testimonials, and other public portal content.

This structure helps App Admin users follow the correct workflow from
**system access → data setup → configuration → portal updates**.

---

## **Part - 1: System Access & User Management**

This section explains how the App Admin accesses the system and manages administrative users.The App Admin is responsible for **creating, updating, and controlling system users and their roles**.

### **1. System Access**

##### **1.1 Logging into the Admin Portal**

1. Open your browser (Chrome, Edge, etc.).
2. Enter the **Admin Login URL** provided to you - *(Usually something like:*[*www.yoursite.com/user/login*](http://www.yoursite.com/user/login)*)*

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/1-1024x754.png)

**3. Enter:**

- Username or Email
- Password
- Fill correct Captcha

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/2-2-1024x773.png)

4. Click **Log in**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/3-1024x652.png)

##### **1.2 If You Forgot Your Password**

1. On the login screen, click **Forgot password**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/4-1024x529.png)

2. Enter your registered email address

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/5-1024x488.png)

3. Click **Submit**

4. Check your email inbox

5. Click the reset link

6. Set a new password

*If you don’t receive an email:* Check Spam Folder

### **2.** **User Management: Creating Admins**

In RTE-MIS, the App admin manages the users from the **People** section.

##### **2.1 Creating a New “State Admin”**

1. From the top menu, click **Manage**
2. Click **People**
3. Click **+ Add user**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/6.png)

4. Fill in:

- Add Admin Details
- Email address
- Mobile number
- Username
- Password
- Confirm Password

5. Click the **Roles** dropdown section

6. Select **State Admin**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/7.png)

7. Click **Create new account**: The user is now created.

##### **2.2 Assigning the Correct Role**

A **Role** determines what a user can access and manage.
For a State Admin:

- Only select **State Admin**
- Do NOT select Administrator unless necessary

  After saving:
- Confirm the role appears next to their name in the user list

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/8-1024x461.png)

##### **2.3 Sending Login Details**

Share securely:

- Website URL
- Username
- Temporary password

  Ask them to:
- Log in immediately
- Change their password
- ⚠️ Never send passwords through unsecured messaging apps.

### **3. User Management: Managing Existing Users**

##### **3.1 Searching for a User**

1. Go to **Manage**
2. Click **People**
3. Use the **Filter** section:
   - Enter username or email
4. Click **Filter**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/9-1024x457.png)

##### **3.2 Updating User Information**

1. Click **Edit** next to the user

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/10-1-1024x407.png)

2. Update:

- Email
- Username
- Role (if required)

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/11-1024x936.png)

3. Click **Save**

##### **3.3 Blocking (Suspending) a User**

Instead of deleting, the App Admin can block them.

1. Click **Edit**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/10-2-1024x407.png)

2. Under **Status**, select **Blocked**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/12-1024x862.png)

3. Click **Save**

Blocked users:

- Cannot log in
- Their past data remains safe

##### **3.4 Deleting a User (Permanent Action)**

**⚠️ Warning:** Deleting removes the account permanently.

1. Go to **People**
2. Select the user
3. Click **Cancel account**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/13-1024x345.png)

4. Select correct option and Confirm deletion

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/14-1024x468.png)

Only delete if absolutely necessary.

---

## **Part - 2: Location & School Data Management**

This section explains how the App Admin manages **master data required for the RTE admission system**.
These datasets are essential for **school mapping, seat allocation, and admission workflows**.

### **4. Support Upload of Locations and School List (Only When Required)**

Normally, **State** and **District users** manage:

- Location data (Districts, Blocks, Habitations)
- School list uploads

The **App Admin supports this process only when required**, such as:

- During **first-time system setup**
- During **data migration**
- When **bulk corrections** are needed
- When State/District users are **unable to upload data**

⚠️ **Important Rule:** The App Admin must always coordinate with the State authority before performing these actions.

##### **When App Admin May Intervene**

The App Admin may:

- Upload or correct **location data**
- Upload or correct the **official school list**

The detailed steps are explained in Sections 5 and 6 below.

### **5. Location Management (Only When Required)**

##### **When Should App Admin Add or Modify Locations?**

Only in cases such as:

- First-time system setup
- A new district or block is officially created
- Data migration or bulk correction
- State/District users do not have upload access

⚠️ Confirmation from the State authority is mandatory before making changes.

##### **5.1 Add Location Manually (One-by-One)**

Use this method when adding a small number of locations.

**Steps:**

1. Go to **Manage**
2. Click **Structure**
3. Click **Taxonomy**
4. Click **Locations**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/15.png)

5. Click **Add location**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/16-1024x488.png)

6. Fill the required details:

- **Location Name**(Example: Pune District / Karad Block)
- **Parent Location**(Example: Select District when adding a Block)

7. Click **Save**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/17-1024x786.png)

The new location will now be available in the system.

##### **5.2 Bulk Upload Locations**

Use this method when adding or correcting many locations.

**Steps:**

1. Visit:
   **/admin/location/bulk-upload**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/18.png)

2. Click **Download Template**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/19.png)

3. Fill the Template data with (Real District, Block, habitations…) Locations data.

⚠️ Do not change column headers.

1. Return to the upload page.
2. Click **Choose File**
3. Select the filled Excel/CSV file.
4. Click **Save**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/18-2.png)

After successful upload:

- Locations will appear in dropdown selections across the system.

### **6.School Management (Only When Required)**

The **official school list is mandatory for RTE operations**.
Without it, schools cannot participate in admissions or seat allocation.

##### **6.1 Navigate to School Management**

Go to: **Configuration → RTE MIS School Settings → Add School**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/20-1024x568.png)

From here, you can:

- **Add Single School**
- **Add Schools in Bulk**

##### **6.2 Add Single School**

Use this when adding one school at a time.

**Steps:**

1. Click **Add Single School**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/21-1024x303.png)

**2. Fill all required information:**

- School UDISE Code
- School Name
- School Email
- School Mobile Number
- Type of Area (Urban/Rural)
- Aid Status
- Minority Status
- Location (District & Block mapping)

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/22.png)

3. Click **Save** - The school is now stored in the system.

##### **6.3 Add Schools in Bulk**

Use this when uploading multiple schools.
**Steps:**

1. Click **Add Schools in Bulk**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/21-1-1024x303.png)

2. Click **Download Template**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image3.png)

1.

3. **Fill the template with:**

- UDIISE Code
- School Name
- Aid Status
- Minority Status
- Type of Area
- District & Block Mapping
- Mobile Number
- Email

⚠️ Important:

- District and Block names must exactly match existing locations.
- Do not change column headers.

1. Upload the Excel/CSV file.
2. Click **Submit**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/24.png)

###### **Outcome After Upload**

Once completed successfully:
✅ Schools become available for onboarding
✅ Schools appear in RTE seat management
✅ Schools can participate in admission workflows

###### **Final Administrative Reminder**

✔ Always confirm with State authority before editing locations or schools
✔ Prefer bulk upload for large datasets
✔ Double-check UDISE codes to avoid duplicates
✔ Keep backup copies of upload files

---

## **Part - 3: Language & System Configuration**

This section explains how the App Admin configures **system settings, communication settings, and operational workflows**.

These settings ensure the system operates correctly during the admission cycle.

## **7. Language & Translation Management**

The system supports multiple languages so users can access the application in their preferred language.

The App Admin is responsible for:

- Adding new languages (if required)
- Managing translations
- Ensuring translated content is accurate

##### **7.1 When Should App Admin Add a Language?**

Add a new language only when:

- The State officially approves adding a new language
- The system is being launched in a new region
- A government mandate requires additional language support

⚠️ Always confirm before adding a new language.

##### **7.2 Add a New Language**

**Steps:**

1. Go to **Admin Dashboard**
2. Click **Configuration**
3. Click **Region and Languages**
4. Click **Languages**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/25-1024x563.png)

1. Click **+ Add Language**
2. Select the required language from the dropdown
3. Click **Add Language**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/26.png)

The new language is now available in the system.

##### **7.3 Translate Interface Text (Buttons, Labels, Messages)**

Interface text includes:

- Buttons (Submit, Save, Login)
- Form labels
- System messages
- Validation errors

### **Steps:**

1. Go to **Admin Dashboard**
2. Click **Configuration**
3. Click **Region and Languages**
4. Click **User Interface Translation**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/27-1024x762.png)

1. Use the **Search** field to find the text you want to translate
2. Enter the translated text in the provided field
3. Click **Save**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/28-1024x411.png)

##### **7.4 Verify Translation**

After translating:

1. Switch the website language from the language switcher.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/29-1024x463.png)

2. **Review**:

- Spelling
- Grammar
- Correct terminology
- Alignment/layout

###### **Important Guidelines**

1.

✔ Do not use automatic translation tools without review
✔ Always verify official government terminology
✔ Maintain consistent wording across the system
✔ Test forms after translation to ensure labels display correctly

###### **Outcome**

After proper translation: 

✅ Users can switch between languages
✅ Forms and messages appear in selected language
✅ System supports multilingual access for all regions

## **8. Configuration Section**

##### **Open Configuration Section**

1. From the top menu, click **Configuration**.
2. A dropdown list will open.
3. Select the required setting from the list.

You will mainly use these RTE sections:

- RTE MIS Home Banner
- RTE MIS Lottery Settings
- RTE MIS Mail Settings
- RTE MIS Reimbursement Settings
- RTE MIS School Settings
- RTE MIS Student Tracking Settings
- RTE MIS Core Settings

#### **1. RTE MIS Home Banner (Edit Homepage Banner)**

##### **When to use:**

To change the homepage banner image.

##### **Steps:**

1. Click **Configuration**
2. Click **RTE MIS Home Banner**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/30-1-1024x485.png)

3. Upload Banner Image

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/31-1024x580.png)

4. Click **Save Configuration**

Before:

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/32-2-1024x408.png)

After:

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/33-1024x399.png)

#### **2. RTE MIS Lottery Settings:**

1. Go to:
   - **Configuration → RTE MIS Lottery Settings**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/34-1024x556.png)

##### **2.1 Lottery Config Settings:**

###### **2.1.1. Purpose**

- Set lottery timing
- Enable/Disable SMS notifications
- Manage SMS template IDs
- Save and verify changes safely

###### **2.1.2. Who Can Perform This Action**

- App Admin
- Authorized State Admin

⚠ School users should NOT access this section.

###### **2.1.3. When to Use This Page**

Use this page:

- Before publishing lottery results
- When SMS needs to be sent to students
- When instructed to update lottery timing

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/35-1024x865.png)

###### **2.1.4. Step-by-Step Procedure**

###### **- Check Time Interval**

1. Locate Time Interval field.
2. Ensure value is correct (Example: 24).
3. Do NOT change unless instructed.

**Meaning:**System clears lottery data after given hours.

###### **- Enable SMS Notification**

1. Find Notify students about the result button.
2. Ensure it is Green (ON) if results are ready.

**✔ ON =**SMS will be sent**❌ OFF =**SMS will not be sent

**⚠**Turn ON only after final approval.

###### **Verify Template IDs**

Check both fields carefully:

**1. School Allotted Template ID**

- Used for selected students
- Do not change without approval

**2. School Un-Allotted Template ID**

- Used for non-selected students
- Do not modify unless instructed

**⚠**Wrong ID will cause SMS failure.

#### **Save Configuration**

1. Click the Save Configuration button.
2. Wait for confirmation message.

If not saved → Changes will not apply.

###### **2.1.5. After Saving – Verification**

- Confirm SMS toggle is ON
- Inform technical/admin team
- Monitor if SMS delivery starts
- Check student feedback

###### **2.1.6. Important Do’s and Don’ts**

###### Do:

- Double-check before saving
- Inform admin before major changes
- Keep record of change date

###### Don’t:

- Change Template IDs randomly
- Change Time Interval without instruction
- Turn OFF SMS after result announcement

###### **2.1.7. Emergency Handling**

If SMS not received by students:

1. Inform technical team immediately
2. Do not repeatedly change settings
3. Do not resend without approval

###### **2.1.8. Record Keeping**

Maintain a simple log:

- Date of change
- Name of staff
- What was updated
- Reason for update

#### **2.2 Lottery Form:**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/36.png)

###### **2.2.1. Purpose**

To define the standardized procedure for conducting the lottery process in the RTE MIS Portal in a controlled, transparent, and approved manner.

###### **2.2.2. Responsibilities**

| **Role** | **Responsibility** |
| --- | --- |
| App Admin and State Authority | Execute lottery process in system |
| State Authority | Verify eligibility data |
| Technical Team | Provide system support |

###### **2.2.3. Pre-Lottery Checklist (Mandatory)**

Before starting the lottery, verify:

- Correct Academic Session displayed
- Total Eligible Students count verified
- Total Eligible Schools count verified
- Student data validated
- Official approval received (written/email)
- SMS settings configured

⚠ Do not proceed if any item is incomplete.

###### **2.2.4. Step-by-Step Lottery Execution Procedure**

###### **Step 1: Verify Session**

- Confirm **Current Session (Academic Year)** is correct.
- If incorrect, stop immediately and inform the administrator.

###### **Step 2: Verify Eligibility Counts**

- Check **Total Eligible Students**.
- Check **Total Eligible Schools**.
- Cross-verify with approved official data.

If mismatch found → Stop process and escalate.

###### **Step 3: Review Student List**

- Scroll through the displayed student list.
- Ensure records appear complete and valid.
- No manual changes should be made at this stage.

###### **Step 4: Randomize Students**

1. Click **Randomize Students**.
2. Wait for system confirmation.

Purpose:

- Ensures fair and unbiased random order.

⚠ Click only once.

###### **Step 5: Start Lottery**

1. Confirm final approval.
2. Click **Start Lottery**.

System Action:

- Assigns schools automatically.
- Finalizes lottery result.

⚠ This action may not be reversible.

###### **Step 6: Post-Lottery Actions**

After successful execution:

- Verify lottery completion status.
- Ensure SMS notifications are enabled.
- Inform concerned authority.
- Initiate result publishing process.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/37-1024x403.png)

###### **1. Purpose**

To define the standard procedure for viewing, verifying, filtering, and downloading lottery results in the RTE MIS Portal.

###### **2. Accessing Lottery Results Page**

1. Navigate to the **Configuration → RTE MIS Lottery Settings →** **Lottery Results** page.
2. Ensure the correct Academic Cycle is displayed in the results table.

###### **3. Understanding the Results Table**

The results table displays:

- Academic Cycle
- Student Name
- Application Number
- Mobile Number
- Lottery Type
- Allocation Status
- School Name
- Entry Class
- Medium
- Allotted School ID

✔ Verify data carefully before sharing publicly.

###### **4. Using Filters (Search & Apply)**

###### **Step 1: Search Student**

- Use search box to search by:
  - Student Name
  - Mobile Number
  - Application Number

###### **Step 2: Apply Filters**

You may filter by:

- District
- Allocation Status
- Academic Cycle

Click **Apply** after selecting filters.

✔ Use filters to verify specific data segments.

###### **5. Downloading Results**

Click the Download button (Top Right).

Available options:

- Download PDF
- Download CSV

###### Use Cases:

| **Format** | **Purpose** |
| --- | --- |
| PDF | Official sharing & printing |
| CSV | Data analysis & reporting |

⚠ Always verify filters before downloading.

###### **6. Data Verification Checklist**

Before publishing or sharing:

- Academic Cycle correct
- Allocation Status verified
- School names correct
- No duplicate records
- Official approval received

###### **7. Important Guidelines**

- Do not manually edit result data
- Use filters instead of scrolling manually
- Download only after final confirmation
- Maintain confidentiality of student data

###### **2.4 Lottery - Send SMS:**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/38.png)

###### **1. Purpose**

To define the standard procedure for sending SMS notifications to students after lottery results are finalized.

###### **2. Scope**

This SOP applies to:

- App Admin
- Authorized State Officers

⚠ District or School users should not send bulk SMS.

###### **3. Pre-SMS Checklist (Mandatory)**

Before sending SMS, verify:

- Lottery process completed successfully
- Results verified and approved
- Correct Academic Session confirmed
- SMS Templates configured correctly
- SMS balance available
- Approval received for sending SMS

⚠ Do not proceed without approval.

###### **4. Step-by-Step SMS Sending Procedure**

###### **Step 1: Navigate to Send SMS Page**

- Go to **RTE MIS Lottery Settings**
- Click **Send SMS**

System will display confirmation message:

"Are you sure you want to send sms to students? This action cannot be undone."

###### **Step 2: Review Confirmation Message**

Important:

- SMS will be sent to all applicable students.
- This action cannot be reversed.
- Duplicate sending may cause confusion.

###### **Step 3: Click Send**

- Click **Send** to proceed.
- Click **Cancel** if not ready.

⚠ Click only once.

###### **5. After Sending SMS**

 ✔ Wait for system processing
✔ Do not refresh page immediately
✔ Inform concerned authority
✔ Monitor student feedback

###### **6. Important Do’s and Don’ts**

###### **Do:**

- Confirm approval before sending
- Ensure templates are correct
- Keep record of date and time

###### **Do Not:**

- Send SMS multiple times
- Refresh during processing
- Send without verifying results

#### **3. RTE MIS – Mail & SMS Settings**

The Mail and SMS Settings section controls how the RTE MIS system communicates with students and schools.
These settings manage important notifications such as:

- Registration verification
- OTP login security
- Application status updates
- School verification updates
- School mapping updates
- Student admission updates
- Reimbursement notifications

Proper configuration ensures secure, timely, and accurate communication.
Only authorized administrators should modify these settings.

**Path:**

Administration → Configuration → RTE MIS Mail Settings

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/39.png)

##### **PART 1: MAIL SETTINGS (Email Configuration)**

**Path:** Administration → Configuration → RTE MIS Mail Settings → Email Settings

Mail settings control all email communication sent from the RTE MIS portal.

###### Email Verification

This feature ensures that when a new user registers, their email address is verified before they can access the system. It improves security and prevents fake registrations.

###### - Enable Email Verification (Toggle)

When turned ON, the system sends a verification email to the registered email address. The user must enter the verification code to activate their account.

- ON → Email verification required
- OFF → No email verification

Recommended: Keep ON for security and authenticity.

###### - Email Verification Subject

This is the title of the email that the user will see in their inbox.

Example:
**Subject:** RTE Portal Email Verification Code

Make sure the subject is clear and professional.

###### - Email Verification Message

**Description:**This is the message content sent to the user. It must include the variable !code.

!code = The system automatically inserts the verification number here.

Example:

Dear User, your verification code is !code. Please use this to complete your registration.

⚠ Important: Do not remove !code, otherwise the email will not contain the verification number.

###### School Notification Email

This option sends email notifications to schools regarding their verification status in the portal.

Example:

- School approved
- School rejected
- School status updated

Enable this if schools need official email communication.

###### School Reimbursement Notification Email

**Description:**

This sends email notifications to schools regarding reimbursement-related updates.

Example:

- Reimbursement approved
- Reimbursement processed
- Reimbursement rejected

Enable only if reimbursement communication is handled via email.

###### Final Step (Mail Settings)

After making changes:

 ✔ Click **Save Configuration** ✔ Wait for confirmation message

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/40.png)

##### **PART 2: SMS SETTINGS (SMS Configuration)**

**Path:***Administration → Configuration → RTE MIS Mail Settings → SMS Settings*

SMS settings control all mobile text message communication in the portal.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/41.png)

###### **1.Student Login – OTP Verification**

This feature sends a One-Time Password (OTP) to the student’s registered mobile number during login or registration.

It ensures:

- Secure login
- Mobile number authenticity
- Fraud prevention

###### **Enable Student Mobile Number Verification**

- ON → OTP required during login
- OFF → Login without OTP

✔ Recommended: Keep ON for security.

###### **MSG91 Template ID for OTP**

**Description:** This is the approved SMS template ID provided by the SMS service provider (e.g., MSG91).

It is required for sending OTP messages legally (DLT approved template).

Variable used:
{OTP} → System automatically inserts the OTP number.

⚠ Do not modify Template ID unless the SMS provider gives a new one.

###### - Mobile Number Verification

**Description:**

This setting ensures that mobile numbers are verified before being used in the system.

Enable this if mobile verification is mandatory.

###### - School Notification SMS

**Description:**

Sends SMS alerts to schools when their verification or application status changes.

Example:

- School verified
- School rejected
- Status updated

Enable if schools should receive SMS alerts.

###### - Student Verification Notification

**Description:**

Sends SMS to students when:

- Application is verified
- Application status changes
- Admission confirmation updates

Enable if students must receive real-time SMS updates.

###### **-**Student Admission Workflow Notification

**Description:**

Sends SMS to students when:

- Students gets admission in the school
- Student admission status changes
- Admission confirmation updates

Enable if students must receive real-time SMS updates.

###### - School Reimbursement Notification SMS

**Description:**

Sends SMS to schools when:

- Schools gets notification when Reimbursement status changes.

###### Final Step (SMS Settings)

After changes:

 ✔ Click **Save Configuration** ✔ Do not refresh during saving
✔ Inform admin if major changes made

###### ⚠ Important Guidelines

 ✔ Always take approval before changing settings
✔ Do not change Template IDs randomly
✔ Keep OTP verification enabled for security
✔ Record date and details of changes

#### **4. RTE MIS Reimbursement Settings**

##### Access Reimbursement Settings

**Path:** Administration → Configuration → RTE MIS Reimbursement Settings

You will first see the configuration card.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/42.png)

Click **Reimbursement Config Settings**.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/43.png)

##### **Reimbursement Request Time**

##### Field: Allowed Reimbursement Period (Years)

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/44.png)

###### **Purpose**

Defines how many years a school can claim reimbursement for a student.

###### **Procedure**

1. Enter the number of years (example: 4).
2. Verify with a policy document.
3. Do not exceed the approved limit.

⚠ Changing this impacts financial calculations.

##### **Reimbursement Approval Levels**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/45.png)

###### **Purpose**

- If single level approval is enabled district admin is considered as the approver.

- And If the Dual level approval is enabled district and state admin is considered as the approver.

###### **Options**

- Single Approval
- Dual Approval

###### **Procedure**

1. Select the correct approval level.
2. Confirm workflow alignment.
3. Ensure approvers are assigned in roles.

⚠ Changing this affects approval workflow.

###### **Payment Approval Authority**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image.png)

###### **Purpose**:

Configure who can approve and process reimbursement payments.

###### **Options**

- State
- District
- Block

###### **Procedure**

1. Select correct authority.
2. Confirm financial governance rules.
3. Verify role permissions.

⚠ Incorrect selection may delay payments.

###### **Supplementary Fees Configuration**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-1.png)

###### **Purpose**

This section allows the government to decide whether schools can claim reimbursement for additional items such as:

- School Uniform
- Books
- Other approved supplementary items

It defines how extra reimbursement claims are calculated.

###### **Configure Central Reimbursement Settings (Toggle)**

**Meaning:**

When this toggle is **enabled (ON)**:

- Central/default reimbursement rules will apply.
- Schools can raise claims for supplementary items as per defined configuration.

When **disabled (OFF)**:

- Supplementary claims may not be allowed.

✔ Keep enabled only if policy permits supplementary reimbursements.

###### **Reimbursement Claim Type**

This defines how supplementary reimbursement is calculated.

###### Available Options:

**A. Based on Board Type**

- Reimbursement rules depend on the school board.
- Example:
  - CBSE schools → Different fee structure
  - ICSE schools → Different fee structure

Use this when policy differs by board.

**B. Based on Claim Request**

- Schools submit claims.
- Reimbursement depends on the actual claim raised.

Use when flexible claim-based reimbursement is allowed.

**C. Full Reimbursement**

- Full amount reimbursed regardless of claim details.
- No board or claim-based restriction.

Use only if policy allows complete reimbursement.

Select carefully — this directly affects fund calculation.

###### **Select the Board**

###### **You must choose applicable boards:**

- CBSE
- ICSE

Select only approved boards under scheme.

###### **Select Fees Options per Board**

For each selected board, choose allowed supplementary items:

Example for CBSE:

- School Uniform
- Books

Example for ICSE:

- School Uniform
- Books

Select only policy-approved items.
⚠ Incorrect selection may cause financial miscalculation.

##### **Payment Heads**

###### **Purpose**

Payment Heads define which classes fall under the state-level reimbursement category.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-2.png)

###### **Enable State Payment Head (Toggle)**

When enabled:

- The state-level reimbursement head becomes active.
- If both Central & State heads are enabled, both may be considered.

⚠ Enable only as per financial governance structure.

###### **Class List for State Head**

Select eligible classes such as:

- Nursery
- KG-1
- KG-2

These classes will be included under the state payment head.

✔ Verify class eligibility as per scheme guidelines.

###### **Final Step**

After configuring:

1. Click **Save Configuration**
2. Wait for confirmation message.
3. Record change in reimbursement log.

#### **5. RTE MIS School Settings**

1. School Verification Configuration
2. School Mapping (Habitation Mapping)

##### **PART 1 School Verification Settings**

###### **Access Path**

Administration → Configuration → **RTE MIS School Settings**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-3-1024x599.png)

You will see options like:

- Add School
- RTE MIS School Config Settings
- School Mapping

Click **RTE MIS School Config Settings:**

###### **School Verification – Single Approval Process**

**Purpose**

This setting controls how school verification is approved.

###### **Option: Enable Single Approval Process**

If Enabled:

- Only one authority approves school verification.

If Disabled:

- Dual approval process applies(Need Block admin and District admin approves).

**Select Role**

Choose which role will approve school verification:

Options:

- Block Admin
- District Admin

Select as per official approval hierarchy.
⚠ Changing this affects workflow.

**Final Step**

Click **Save Configuration** after selection.

##### **PART 2: School Mapping (Habitation Mapping)**

**Access Path**

Administration → Configuration → **RTE MIS School Settings**→ **School Mapping**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-4-1024x548.png)

1. **Select District**

- Choose the district from dropdown.
- Blocks will load automatically.

1. **Select Available School**

Choose school to map.

1. **Select Type of Area**

Options:

- Rural
- Urban

Select correctly as per school location.

1. **Gram Panchayat Selection (If Rural)**

Select correct Gram Panchayat.

1. **Habitation Mapping**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-5.png)

**How It Works:**

- Left side: Available Options (Habitations)
- Right side: Selected Options
- Use ➕ button to move habitation to selected list

✔ Map correct habitation to correct school.

1. **Submit Mapping**

Click **Submit Mapping** to save.

You can view logs using:
“Looking for the habitation mapping logs? Click Here”

#### **6. RTE MIS Student Tracking Settings**

This section allows the App Admin to:

- Configure student auto-renewal settings
- Define allowed class levels for tracking
- Bulk import students for tracking

⚠️ Only authorized administrators should modify these settings.

###### **1. How to Access Student Tracking Settings**

###### **Navigation Steps:**

1. Go to the top menu.
2. Click **Configuration**
3. Click **RTE MIS Student Tracking Settings**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-11-1024x684.png)

You will see two options:

- **Student Tracking Config Settings**
- **Bulk Import Students**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-9-1024x547.png)

###### **2.Student Tracking Config Settings**

Click **Student Tracking Config Settings** to configure renewal and class settings.

---

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-8.png)

###### **2.1 Student Auto-Renewal**

This section defines when student records will automatically renew to the next academic level.

**Field:**

- **Auto-Renewal Date*** (Mandatory)

**How to Set:**

1. Click inside the **Auto-Renewal Date** field.
2. Select the correct date from the calendar.
3. Ensure the date matches the official academic transition date.
4. Click **Save Configuration**.

⚠️ Important:
This date controls when student class progression occurs automatically.

###### **2.2 Allowed Class List**

This section defines which classes are available for student tracking.

**Field:**

- **Class List*** (Multiple selection allowed)

**How to Configure:**

1. Click inside the **Class List** field.
2. Select all applicable classes (e.g., KG-1, Nursery, 1st, 2nd, etc.).
3. Remove any class by clicking the “×” icon next to it.
4. Click **Save Configuration**.

✔ Only selected classes will be available for student tracking and renewal.

###### **3. Bulk Import Students for Tracking**

This feature allows the App Admin to upload multiple student records at once into the Student Tracking system.

It is recommended when importing large student datasets instead of adding them one by one.

###### **3.1 When to Use Bulk Import**

Use this feature when:

- Migrating student data from another system
- Uploading new academic session data
- Correcting large numbers of student records
- First-time system setup

⚠️ Ensure that:

- Schools are already uploaded in the system
- Allowed Class List is configured
- Academic session is correct

###### **3.2 How to Access Bulk Import**

###### **Navigation Steps:**

1. Click **Configuration**
2. Click **RTE MIS Student Tracking Settings**
3. Click **Bulk Import Students**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-10-1024x547.png)

You will be redirected to the **Import Students For Tracking** page.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-7.png)

###### **3.3 Step-by-Step Process to Upload Students**

###### **Step 1: Download the Template**

1. Click **Template** (Download link)
2. Save the Excel file to your computer

⚠️ Important Rules:

- Do NOT change column names
- Do NOT delete any columns
- Only first sheet will be processed

###### **Step 2: Fill Student Data in the Template**

Open the downloaded template and enter student details.

Required fields include:

- **Mobile Number**
- **Residential Address**
- **School UDISE Code**
- **Entry Class**
- **Current Class**
- **Entry Year**
- **Medium**
- **Application Number**
- **Religion**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-6-1024x151.png)

**Data Entry Guidelines:**

 ✔ Mobile number must be 10 digits
✔ UDISE code must match existing school
✔ Class names must match configured Allowed Class List
✔ Entry Year format must be: YYYY-YY (Example: 2021-22)
✔ Application Number must be unique**Step 3: Save the File**

Save the file as:

- .xlsx
- .xls
- .csv

File size must be under **5 MB**.

###### **Step 4: Upload the File**

1. Click **Choose File**
2. Select the completed Excel file
3. Click **Import**

###### **Step 5: Review Upload Result**

After clicking Import:

**If Successful:**

- Confirmation message appears
- Students are added to tracking system

**If Errors Occur:**

- Error message will be displayed
- Download error details (if available)
- Correct data in Excel
- Re-upload file

## **7. RTE MIS Core Settings**

This section explains how the App Admin can:

- Configure Core System Settings
- Configure Rural/Urban location classification
- Define Entry Class type
- Upload multiple locations in bulk

#### **7.1 How to Access RTE MIS Core Settings**

**Navigation Steps:**

1. Click **Configuration**
2. Click **RTE MIS Core Settings**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-17-1024x666.png)

You will see two options:

- **RTE MIS Core Settings**
- **Upload Multiple Location**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-15-1024x492.png)

#### **7.2 RTE MIS Core Settings**

Click **RTE MIS Core Settings** to configure system-level settings.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-16.png)

This page contains two main sections:

- Location Settings
- Entry Class Settings

##### **7.2.1 Location Settings (Rural / Urban Classification)**

This setting controls how locations are categorized in the system.

##### **Step 1: Enable Rural/Urban Classification**

- Ensure the toggle for **Categories location into Rural/Urban** is turned ON (green).

This ensures every location is marked as either Rural or Urban.

##### **Step 2: Configure Rural Schema**

Field:
**Select schema that should marked as Rural while creating location**

Example:

- Gram Panchayat

Select the appropriate value from the dropdown.

##### **Step 3: Configure Urban Schema**

Field:
**Select schema that should marked as Urban while creating location**

Example:

- Nagriya Nikaye

Select appropriate value from dropdown.

##### **Step 4: Save Settings**

Click **Save Configuration**

⚠️ Important:
Only modify these settings after confirmation from the State authority.

##### **7.2.2 Entry Class Settings**

This controls how entry class options appear for schools.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-13.png)

Field:
**Select the type of entry class**

Options:

**1. Single**

- Only **Class-1** will be available as an entry class.

**2. Dual**

- Schools can select entry class between:

  - KG-1
  - Nursery
  - Class-1 will be selected by default.

#### How to Configure

1. Click dropdown.
2. Select **Single** or **Dual**.
3. Click **Save Configuration**.

⚠️ This setting affects admission workflow system-wide.

#### **7.3 Upload Multiple Location (Bulk Upload)**

This feature allows uploading multiple locations using a single Excel file.

Use this when:

- First-time system setup
- Adding many districts/blocks
- Bulk correction required
- Data migration

###### **How to Access Bulk Upload Location**

1. Click **Configuration**
2. Click **RTE MIS Core Settings**
3. Click **Upload Multiple Location**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-14.png)

###### **7.3.1 Steps to Upload Locations**

###### **Step 1: Download Template**

1. Click **Template**
2. Save the Excel file

⚠️ Rules:

- Do NOT rename columns
- Use same format as template
- Only first sheet will be processed
- Max file size: 5 MB
- Allowed formats: .csv, .xlsx, .xls

###### **Step 2: Fill Location Data**

Open the downloaded file and enter location details carefully.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-12.png)

Required columns include:

- **District**
- **Block**
- **Urban/Rural**
- **Gram Panchayat / Nagriya Nikaye**
- **Habitation/Wards**
- **Habitation**

✔ Ensure:

- Urban/Rural values match system configuration.
- Gram Panchayat is used for Rural.
- Nagriya Nikaye is used for Urban.
- No spelling mistakes.
- No duplicate entries.
- No blank rows between data.

⚠️ Data must follow the exact template format.

###### **Step 3: Save the File**

**After filling data:**

- **Save the file as:**
  - **.xlsx**
  - **.xls**
  - **or .csv**
- **Ensure file size is below 5 MB.**

###### **Step 4: Upload the File**

1. Return to the **Bulk Upload Location** page.
2. Click **Choose File**.
3. Select the completed Excel file.
4. Click **Save**.

###### **7.3.4 Review Upload Status**

After clicking Save:

**If Successful:**

- confirmation message will appear.
- Locations will be added to the system.

**If Errors Occur:**

- An error message will be displayed.
- Review incorrect rows.
- Correct data in Excel file.
- Re-upload the corrected file.

## **9.Home Page Content update**

This section explains how the App Admin can update various sections of the website Home Page, based on the layout shown in the screenshots.

The Home Page includes:

- Notifications Section
- Home Banner Image
- Parent Guide / Video Section
- Our Authorities Section
- Testimonials Section
- News Updates Section

⚠️ Only authorized administrators should modify homepage content.

1. Managing Homepage Notifications

This section explains how the App Admin can add, edit, or update Notifications displayed on the Home Page.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-22.png)

Notifications appear in the top-left section of the homepage with:

- Date
- Message
- Optional link

#### **1.1 How to Access Notification Management**

**Navigation Steps:**

1. Click **Structure**
2. Click **ECK Entity Types**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-21-1024x728.png)

1. Locate **Mini Node**
2. Click **Add content**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-18-1024x553.png)

You will be redirected to the content creation page.

#### **1.2 Select Notifications Module**

On the “Add Mini Node Content” page:

1. Click **Notifications**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-19-1024x624.png)

This module is used specifically for homepage notifications.

#### **1.3 Adding a New Notification**

You will see the **Add Notifications** form.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-20-1024x969.png)

Fill in the following fields:

##### 1️⃣**Date (Required)**

- Select the official notification date.
- Use the calendar icon.
- Format: dd/mm/yyyy

Example:
26/08/2024

⚠️ This date will be displayed on the homepage.

##### 2️⃣ **Notification Link (Optional but Recommended)**

- Add internal page link OR
- Add external URL (if linking to government circular)

You may:

- Start typing internal page title
- Paste full external URL (e.g.,[https://example.com](https://example.com))

If no link is required, you may leave it blank (if the system allows).

##### 3️⃣ **Notification Message (Required)**

Enter the official notification text.

Example:

Under RTE, student registration work for session 2024-25 starts from 01-03-2024 to 15-04-2024.

✔ Keep message short and clear
✔ Avoid long paragraphs
✔ Use official government wording

##### 4️⃣ **Save Notification**

After filling all details:

1. Click **Save**

The notification will now appear on the homepage.

### **1.4 Removing / Disabling Old Notifications**

If a notification is outdated:

Option 1 – Unpublish:

- Edit notification
- Uncheck **Published**
- Click **Save**

Option 2 – Delete:

- Click **Delete**
- Confirm removal

⚠️ Recommended: Unpublish instead of deleting (for record keeping).

#### **1.5 Best Practices for Notifications**

✔ Always verify dates before publishing
✔ Do not keep outdated notices active
✔ Keep content simple and clear
✔ Test link after saving
✔ Check homepage after publishing

#### **2. Home Banner Image (Edit Homepage Banner)**

This section explains how the App Admin can add, edit, or update homepage banner images displayed on the Home Page.

#### **Steps:**

1. Click **Configuration**
2. Click **RTE MIS Home Banner**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-26-1024x484.png)

1. Upload Banner Image

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-23-1024x580.png)

1. Click **Save Configuration**

**Before:**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-39-1024x408.png)

**After:**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-38-1024x399.png)

#### **3. Parent Guide / Video Section**

This section explains how the App Admin can add or update videos displayed in the **Parent Guide / Video Section** on the Home Page.

These videos appear as thumbnail cards with a play icon and short description.

#### **3.1 Where This Section Appears**

On the Home Page, below the main banner and statistics, you will see:

- Video thumbnails
- Short guide descriptions
- Play button overlay

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-29.png)

#### **3.2 How to Add a New Video**

#### Navigation Steps:

1. Click **Content**
2. Click **Media**
3. Click **Add Media**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-37.png)

##### **Step 1: Select Video Type**

On the **Add Media Item** page:

1. Click **Video**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-24.png)

This option is specifically used for homepage videos.

##### Step 2: Fill Video Details

You will now see the **Add Video** form.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-24.png)

Fill the following fields:

##### **1️⃣ Thumbnail (Required)**

- Click **Choose File**
- Upload a thumbnail image

Image Requirements:

- Maximum size: 2 MB
- Allowed formats: png, jpg, jpeg, webp
- Use clear, high-quality image

⚠️ Thumbnail will be visible on homepage.

##### 2️⃣ **Video Type (Required)**

- Select appropriate type from dropdown
- Choose the option used for homepage display

##### 3️⃣ **Description (Required)**

Enter a short guide description.

Example:

Guide for parents: Follow steps to ensure your child's education rights. Navigate application process easily.

 ✔ Keep description short
✔ Avoid long paragraphs
✔ Use simple language

##### 4️⃣ **Published (Important)**

Ensure the **Published** toggle is ON (green).

If not published:

- Video will not appear on the homepage.

##### 5️⃣ **Revision Information (Optional)**

You may enter a short message describing what was updated.

Example:
Added new Parent Guide video for 2026 session.

#### **Step 3: Save the Video**

Click **Save**

After saving:

- Video will be available in the media library.
- It will automatically display in the homepage video section (if configured).

### **3.3 Editing an Existing Video**

To update a video:

1. Click **Content**
2. Click **Media**
3. Search for the video
4. Click **Edit**
5. Update:
   - Thumbnail
   - Description
   - Video type
6. Click **Save**

### **3.4 Removing a Video**

Option 1 – Unpublish (Recommended):

- Edit video
- Turn OFF **Published**
- Click **Save**

Option 2 – Delete:

- Click **Delete**
- Confirm removal

⚠️ Recommended: Unpublish instead of deleting for record keeping.

### **3.5 Best Practices**

 ✔ Use official and approved video content only
✔ Keep thumbnail professional and clear
✔ Test video playback after saving
✔ Ensure video loads properly on mobile
✔ Avoid uploading very large files

### **4. Our Authorities Section**

This section explains how the App Admin can add or update the **Our Authorities** section displayed on the Home Page.

The section displays:

- Authority Photo
- Authority Name
- Position / Designation

Example positions shown on the homepage:

- Deputy Chief Minister
- Minister of Education
- Chief Minister

### **4.1 Where This Section Appears**

On the Home Page, the **Our Authorities** section shows a list of important government officials with their images and designations.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-25-1024x314.png)

#### **4.2 How to Add a New Authority**

#### **Navigation Steps**

1. Click **Content**
2. Click **Add Content**
3. Select **Authority**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-28-1024x552.png)

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-27-1024x540.png)

You will be redirected to the **Create Authority** page.

#### **4.3 Fill Authority Details**

You will see the **Create Authority** form.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-33-912x1024.png)

Fill the following fields:

#### 1️⃣ **Full Name (Required)**

Enter the name of the authority.

Example: Shri Rajesh Sharma

#### 2️⃣ **Position (Required)**

Enter the designation of the authority.

Example:

Chief Minister
Minister of Education
Deputy Chief Minister

#### 3️⃣ **Image (Required)**

Upload the authority's official photograph.

Steps:

1. Click **Choose File**
2. Upload the image

Recommended image guidelines:

- Clear official portrait
- Square format preferred
- High resolution
- Government-approved photo

#### 4️⃣ **Published**

Ensure the **Published** toggle is ON.

If not enabled:

- Authority will not appear on the homepage.

#### 5️⃣ **Revision Log (Optional)**

Enter a note if you are updating the record.

Example: Added a new Education Minister.

### **4.4 Save Authority**

After filling the details:

1. Click **Save**

The authority will now appear in the **Our Authorities** section on the homepage.

#### **4.5 Edit an Existing Authority**

To update authority information:

1. Click **Content**
2. Search for **Authority**
3. Click **Edit**
4. Update:
   - Name
   - Position
   - Image
5. Click **Save**

#### **4.6 Remove an Authority**

Option 1 (Recommended): **Unpublish**

1. Edit the authority
2. Turn OFF **Published**
3. Click **Save**

Option 2: **Delete**

1. Click **Delete**
2. Confirm removal

#### **4.7 Best Practices**

✔ Use official government photos only
✔ Ensure correct spelling of names
✔ Verify designation titles
✔ Keep images clear and professional
✔ Avoid duplicate entries

### **5. Testimonials Section (Homepage)**

This section explains how the App Admin can add and manage **Testimonials** displayed on the Home Page.

Testimonials show feedback from:

- Students
- Parents
- Teachers

Each testimonial contains:

- Full Name
- Person Image
- Position (Student / Parent / Teacher)
- Feedback Message

#### **5.1 Where This Section Appears**

On the Home Page, the **Testimonials** section displays feedback cards in a slider format.

Users can view multiple testimonials using the slider controls.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-30.png)

#### **5.2 How to Add a New Testimonial**

#### Navigation Steps

1. Click **Content**
2. Click **Add Content**
3. Select **Testimonial**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-36-1024x515.png)

You will be redirected to the **Create Testimonial** page.

#### **5.3 Fill Testimonial Details**

On the **Create Testimonial** page, fill the following fields.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-31-913x1024.png)

#### **1. Full Name (Required)**

Enter the name of the person giving the testimonial.

Example:

Rahul Sharma
Priya Verma

#### **2. Person Image (Required)**

Upload the photograph of the person.

Steps:

1. Click **Choose File**
2. Select the image from your computer
3. Upload the file

Recommended image guidelines:

- Clear portrait image
- Square format preferred
- Small file size for faster loading

#### **3. Position (Required)**

Select the category of the person from the dropdown.

Available options:

- Student
- Parent
- Teacher

This label will appear below the name on the testimonial card.

#### **4. Feedback (Required)**

Enter the testimonial message describing their experience with the system.

Example:

"Thanks to the Right to Education initiative, my child was able to access quality education. This program has created new opportunities for our family."

Tips:

- Keep the message short and meaningful
- Avoid very long paragraphs

#### **5. Published**

Ensure the **Published** toggle is enabled.

If it is disabled, the testimonial will **not appear on the homepage**.

### **5.4 Save the Testimonial**

After filling all required fields:

1. Click **Save**

The testimonial will now appear in the **Testimonials section on the homepage**.

#### **5.5 Edit an Existing Testimonial**

To update testimonial information:

1. Click **Content**
2. Search for **Testimonial**
3. Click **Edit**
4. Update the required details
5. Click **Save**

#### **5.6 Remove a Testimonial**

Option 1 — **Unpublish (Recommended)**

1. Edit the testimonial
2. Turn OFF **Published**
3. Click **Save**

Option 2 — **Delete**

1. Click **Delete**
2. Confirm the deletion

#### **5.7 Best Practices**

 ✔ Use genuine testimonials from verified users
✔ Keep feedback concise and clear
✔ Ensure images are professional and clear
✔ Avoid duplicate entries
✔ Regularly review and update testimonials

#### **6. News Updates Section (Homepage)**

This section explains how the App Admin can add and manage **News Updates** displayed on the Home Page.

The **News Updates** section highlights important announcements or updates using images displayed in a **slider format**.

Each news item contains:

- News Image
- Publish Status

These updates appear as image cards in the **News Updates slider on the homepage**.

#### **6.1 Where This Section Appears**

On the Home Page, the **News Updates** section displays multiple news images in a carousel/slider layout.

Users can browse through multiple news items using the slider navigation controls.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-32.png)

#### **6.2 How to Add a News Update**

##### **Navigation Steps**

1. Click **Content**
2. Click **Media**
3. Click **Add Media**
4. Select **News Update**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-34.png)

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-35.png)

You will be redirected to the **Add News Update** page.

On the **Add News Update** page, fill in the required information.

#### **6.3 Upload News Image**

![](blob:https://rtedpg.indusaction.org/d80b5986-665f-4925-b95d-3c2abe5306f7)

##### **Image (Required)**

Upload the image representing the news update.

Steps:

1. Click **Choose File**
2. Select the image from your computer
3. Upload the file

##### **Image Requirements**

- Only **one image file** allowed
- Maximum file size: **2 MB**
- Allowed formats:
  - PNG
  - GIF
  - JPG
  - JPEG
  - WEBP

Use a **clear image related to the news or announcement**.

##### **6.4 Publish the News Update**

Ensure the **Published** toggle is enabled.

If disabled:

- The news item **will not appear on the homepage**.

##### **6.5 Save the News Update**

After uploading the image:

1. Click **Save**

The news item will now appear in the **News Updates section on the homepage**.

##### **6.6 Edit a News Update**

To update an existing news item:

1. Click **Content**
2. Click **Media**
3. Locate the **News Update**
4. Click **Edit**
5. Update the image if needed
6. Click **Save**

##### **6.7 Remove a News Update**

Option 1 — **Unpublish (Recommended)**

1. Edit the news item
2. Turn OFF **Published**
3. Click **Save**

Option 2 — **Delete**

1. Click **Delete**
2. Confirm deletion

##### **6.8 Best Practices**

✔ Use clear and high-quality images
✔ Keep image sizes optimized
✔ Ensure images represent actual announcements
✔ Remove outdated news items
✔ Avoid duplicate uploads