---
title: State Admin Login
description: "The **State Admin** is the highest-level authority within the RTE–MIS system. They are responsible for managing the overall execution of the RTE admissions campaign in their state — from configuring users and locations to monitoring school and student activities. This…"
url: "https://rtedpg.indusaction.org/docs/state-admin-login/"
updated: "2026-03-07"
category: Functional Documentation
---

# State Admin Login

The **State Admin** is the highest-level authority within the RTE–MIS system. They are responsible for managing the overall execution of the RTE admissions campaign in their state — from configuring users and locations to monitoring school and student activities.

This section outlines the key functions available to the State Admin and their corresponding workflows.

### 1. **State admin dashboard**

After logging in, the **State Admin Dashboard** serves as the landing page. It displays a summary of **state-level updates**, including:

- Status of key campaign tasks.
- District-wise and block-wise progress of applications.
- Real-time insights and alerts for ongoing activities.

![](https://rtedpg.indusaction.org/wp-content/uploads/2024/12/State-Dashboard-1024x764.png)

The dashboard helps the State Admin monitor overall campaign performance and take timely administrative actions.

### ****2. User Creation and Management****

**2.1** **District user creation**

- The State Admin is responsible for creating and managing **District Admin** accounts.
- Once a district user is created, the system automatically sends an **email and SMS notification** to the registered contact details for account verification.
- Districts available for user creation are displayed from the **district master table** in the database.
- Existing district user details can be **edited directly from the frontend** as needed.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXclNrL9ATfNDbbJtmGuvQrUD8HST_NtLJtCwHJO_6kdDnjhe9IKUvSzfm_KOyKTTGNkTFZi3FW3oiZrAlMN7WVqJ5WXS49w4QURYHyN2qAIB7GRs-FRCXEciC_WiHi1pDrP5lb9UQ?key=wz2BveN_-rzy7Gjjl4yUuA)

The existing district admin details are editable from the frontend with a simple click. 

****User Validation through OTP****

- During user creation, both **email and phone numbers** are verified using an **OTP (One-Time Password)**.
- OTPs are valid for **2 minutes**, ensuring quick and secure validation.
- The State Admin should coordinate with the user to complete verification promptly.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXfHZcxHgypoiDO2r8KYTrtyXokTfToTPMJm5DROAQDlvGJ0wy9ItYvkhVT3GPuYeg07YM3XJOFEXU1tOhydHmRYXCknAKcJEBu5BFlWj0Z8VR23Zi8hagNta7eFlOr6CVNJ4WZ7vA?key=wz2BveN_-rzy7Gjjl4yUuA)

**2.2 Block user creation**

- **District Admins** are primarily responsible for creating **Block Admins**.
- However, State Admins can also create or modify Block Admin accounts if required.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXeYDR7zQ4rwEfrsLV5rbVq3dE24_dZeIGWo8OF0kx4v-W8kDXEaz0NCZyo18S3i0q5f41KGxQ-W4E3CgWmGz5qW5gDRG9QQ2syB6H1t-nZWB3k6PlaxZSNrOZjjYB1hTe9JX5-58A?key=wz2BveN_-rzy7Gjjl4yUuA)

### 3. **Setting up RTE admissions cycles:**

The State Admin manages the **academic and admission cycle setup** for their state.
This includes creating, scheduling, and modifying key events for the annual RTE campaign.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXd0RYjHD1kbATVSpzc2pdOmGIWTv4Vfu9MV2aMl_MwksF_1Io2aBUrc9l50A8EG5-KZElTiSgLVSYwb6yHSXwvlQ0haTnJjd8NrjjqAkvEeDED6tOxVFx_eDS3CGcNIvPWVULH1?key=wz2BveN_-rzy7Gjjl4yUuA)

**Available Campaign Events:**

1. School Registration
2. School Renewal
3. School Verification
4. School Mapping
5. Student Application
6. Student Application Verification
7. Lottery
8. Post-Lottery School Admissions
9. Student Tracking
10. Reimbursement Claim

![](https://rtedpg.indusaction.org/wp-content/uploads/2024/12/image34-1024x466.png)

**Key Notes:**

- Only the **current academic year** can be selected while setting up new events.
- All available events are dynamically fetched from the system database.
- State Admins can **add**, **edit**, or **reschedule** events based on administrative requirements.

### 4. ****Adding Location Levels****

The State Admin can add or modify the state’s **geographical structure** to ensure location data is accurate and consistent.

- Locations can be uploaded in **bulk** using Excel or CSV templates.
- New locations can also be **added manually** through the platform.
- This setup supports **district, block, ward, gram panchayat, and habitation-level mapping** for all modules.

### 5. ****Reimbursement Configuration****

**Setting Up Reimbursement Process**: State Admins configure the **reimbursement workflow**, which defines how schools claim and receive reimbursements for RTE admissions.

- The setup includes defining eligibility criteria, claim submission timelines, and verification steps.
- Once configured, the reimbursement process applies to **all schools within the state**.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXcOZbJLzttDXEgrqt5llQgE58eQ7UoxiRAsSUUIArUKK2_KU8GVEzRxOhbBKAGOkI9cX8AHL_srFEBNKIoJ4kSdFYTC53pTAjk8rd6s-1ViIr_e6KzeWvPklPUfC2780GrRRd_8dw?key=wz2BveN_-rzy7Gjjl4yUuA)

###### **Fee Structure Setup**

- The State Admin defines the **reimbursement fee structure** for schools under different boards and education levels.
- Once finalized, the structure automatically applies to all schools.
- Only the State Admin can modify this fee structure in the future.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXfx5m6ShXvUVJcUdsXkIpYMO-c-WIbcMWjkYbaLy_fSDqaowzSFBfZ93EtPNCf30hohcGslZfG6zsmFVC9USsbR_RzG8Hm-25GotwghMavCk4FgO9ju-c7mebRPTxa59b1tyTDaJg?key=wz2BveN_-rzy7Gjjl4yUuA)

### 6. ****Mapping Schools to Locations****

State Admins can manually map each school to its appropriate **district, block, and area type (urban/rural)**.

- This ensures every school is correctly linked to its location.
- The mapped data directly supports the **student application module**, enabling parents to select eligible schools within their neighborhood.

### 7. ****Monitoring School Activities****

The State Admin has full visibility into all schools’ operational activities, including:

- Status of school registrations and renewals.
- Reimbursement claims submitted by schools.
- Verification and approval statuses.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXdzNS5vrtB1Jf5Gs3W39toQ7iwJCbQdqIKx4wbYDZuYA8ShckNDMXH1JPsq_5uwz2ZpWyMubXByf5kKXidXzE_31P_APCHejo93q8Jyey8Dwr1UBFZaKZNhWJ9jt1Cdqh7BOp5tFQ?key=wz2BveN_-rzy7Gjjl4yUuA)

This helps in ensuring compliance and identifying pending actions at any level.

### ****8. Monitoring Student Registration and Verification****

The State Admin can track all student applications within the state.

- View real-time data on **application submissions**, **verification progress**, and **eligibility status**.
- This feature helps manage large-scale data flow and identify bottlenecks before the lottery process begins.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXcf8M8YUAp-yAnsq9AGfG7e_63Njatg14-CiJLGVzR9UBWDqJi6jyjcLhZRlRRP4abN1S2D5NavX6qrsNJT0hd2n1oMCdc3Y1c8U6xNc8Z1WGrmTgnWgZZIj3_oot_SuRER0xeViQ?key=wz2BveN_-rzy7Gjjl4yUuA)

### ****9. Reports and Analytics****

The **Reports Section** provides insights and detailed statistics that help the State Admin monitor and evaluate campaign performance.

| **Report Name** | **Description / Purpose** |
| --- | --- |
| **Lottery Report** | Displays the results of all student lottery draws conducted under the RTE campaign. |
| **Student Admissions Report** | Provides district, block, and school-wise details of student admissions after the lottery process. |
| **School Information Report** | Gives a quick overview of all registered schools, categorized by school type and status. |
| **School Registration Report** | Shows the current registration and approval status of all schools under the state’s RTE campaign. |
| **School Mapping Report** | Displays mapping details of schools with their corresponding locations, filterable by UDISE code or geographic area. |

#### **10. Campaign Monitoring Summary**

Using the combination of the **dashboard, reports, and user activity logs**, the State Admin can:

- Track overall campaign progress across districts and blocks.
- Ensure timely school onboarding and student verification.
- Monitor admission outcomes and reimbursement processes.
- Generate reports for administrative reviews and audits.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXcFC0nGEJpfLKvyTSp5p5NwxSToA1Sf_8bgxJd3NFBlRsJ329v_NhVCX_CfL25FmlsemmGo9ev_P9bZIUH7SPOwD1JQOPw8YgRfHbOptLV1ediuVixw_vjy9IJonegYPgW1lwwB5w?key=wz2BveN_-rzy7Gjjl4yUuA)

#### **Students Admissions Report**

The students admissions report gives a snapshot of numbers of school admissions post lottery - district, block and school wise. The user can drill down the report as per administrative levels. 

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXedv-SWxHL_LbFMqoUM6x6aUWkJcVxDMSNhWCl5GMAz26C5a_xxE56pBpUDeyepG3fW_UN83GbT2rhG3QtAHZKYtdrA0KOZ7JdH1i9S_oymX04FKPepP7Jr4kRga3T2F0k-kn6VrA?key=wz2BveN_-rzy7Gjjl4yUuA)

#### **School information report**

The schools information report gives a snapshot of the registered schools, school category wise.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXfZSRd_hvSWHF2yveNxUkRZmsFKuwaiuJFySYcuRKvpwCEEkcf8CyHMDLpor1wEye2WrMXYLJ1XiGBB5EgiWfeUtEGg5oo-wPpz-_108JjxnMisLT6cN4iGGnZO6VmLmiPXQh5fhw?key=wz2BveN_-rzy7Gjjl4yUuA)

#### **School registration report**

The school registration report gives a snapshot of registration status of all schools by approving authority.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXdNqb1zK5jOcOcKvVejYObfYzZiiLe505CaGTcQrppm_fbCIB-pAdK4Rw6LPUyL42SITOJ7cKhEl48Bxe_BOTXa9Kigm7fjMzsB_ZT4iytCxQL0-qxNcIxJCpP5Y1wMFtU145vb?key=wz2BveN_-rzy7Gjjl4yUuA)

#### **School mapping report**

The school mapping report enables the state users to view the school mapping with its location, by applying UDISE and location filter.

![](https://lh7-rt.googleusercontent.com/docsz/AD_4nXe51VWyB3CYVbg84hOVuKRoiqRwjGjWMUl4QJZNxYzT2jmvuXl-v5kbpeS0OMISJ94lwtY_oelZL-I36dTtz3tFvSw40VPqiplnFHHmd5vfmLDEUMjgIPA1XgQMS5Y1HmEC3pNdJQ?key=wz2BveN_-rzy7Gjjl4yUuA)