---
title: State Admin
description: "# **State Admin Journey ** ## **Introduction** The **State Admin** is responsible for managing the entire RTE-MIS system lifecycle — from **initial setup to admission cycle completion and monitoring**. This journey explains how the State Admin uses each module step-by-step. #…"
url: "https://rtedpg.indusaction.org/docs/state-admin/"
updated: "2026-05-29"
category: User Manual
---

# State Admin

# **State Admin Journey **

## **Introduction**

The **State Admin** is responsible for managing the entire RTE-MIS system lifecycle — from **initial setup to admission cycle completion and monitoring**.

This journey explains how the State Admin uses each module step-by-step.

#

# **1. Login to the System**

# ![](blob:https://rtedpg.indusaction.org/52a721ae-eac9-480d-886f-c8f9672ed576)

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-47-1024x595.png)

## ** Steps:**

1. Enter **Username / Email**
2. Enter **Password**
3. Fill **Captcha**
4. Click **Login**

## **📌 Field Explanation:**

- **Username/Email** → Enter registered login ID
- **Password** → Enter your password
- **Captcha** → Enter characters shown in image
- **Login Button** → Click to access dashboard

## **🎯 Important:**

 ✔ All fields are mandatory
✔ Incorrect captcha will block login
✔ Use “Forgot Password” if needed

# **Step 2: Dashboard Overview**

## **🖥️ State Dashboard**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-50-1024x680.png)

## **📌 Purpose of Dashboard**

The **State Dashboard** provides a centralized overview of:

- System performance
- Admission progress
- Administrative activities

It helps the State Admin quickly understand the **current status of the entire system**.

## **🔍 Key Sections Explained**

### **1️⃣ Summary Cards (Top Section)**

- **Districts:** Total number of districts onboarded
- **Blocks:** Total blocks under districts
- **Schools:** Registered schools in the system
- **Students:** Total student applications

👉 Helps in quick high-level tracking.

### **2️⃣ Task Monitoring Panel (Right Side)**

Displays progress of key activities:

- District Users Creation
- Neighbourhood Mapping
- Reimbursement Claims

Each shows:

- Total
- Completed
- Pending

👉 Useful for identifying delays and pending work.

### **3️⃣ District Filter Section**

- Dropdown: **All Districts**
- Allows filtering dashboard data by selected district

👉 Helps in district-level monitoring.

### **4️⃣ School Information Summary**

Shows:

- School Registrations (Submitted / Approved / Rejected / Pending)
- Reimbursement Claims

👉 Helps track school onboarding and financial activities.

### **5️⃣ Student Information Summary**

Displays:

- Total Applications
- Seats Allotted
- Admitted Students
- Dropped Cases

👉 Helps monitor admission lifecycle.

### **6️⃣ Leaderboard Section**

- **Top Performing Districts**
- **Top Performing Blocks**

👉 Based on performance metrics like:

- Approvals
- Mapping completion
- Admissions

## **🎯 Outcome of This Step**

 ✔ State Admin gets **complete system visibility** ✔ Can identify **pending tasks and bottlenecks** ✔ Helps in **data-driven decisions**

# **Add Users (Complete Flow)**

### 1. **Add District User / Block User **

### **🔹 Step 1: Navigate to Users**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-45.png)

### **🧭 Action:**

- Go to **Add Users**
- Select:
  - District User / Block User 

### **📋 Step 2: View Users List**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-44-1024x281.png)

## **🔍 Features:**

- Search (Name / Email)
- Filter (Status, Role)
- Edit button for each user

## **🎯 Outcome:**

✔ View all users
✔ Select user for editing

### **✏️ Step 3: Edit User Details**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-45.png)

## **🧭 Action:**

1. Click **Edit** button from user list
2. Edit required fields
3. Save changes

## **Editable Fields Explained**

## **📍 Location Details**

- District
- Block (for Block User)

## **👤 Admin Details**

- Designation

## **📱 Contact Details**

- Mobile Number
- Email Address

## **👤 Username**

- Auto-generated / editable (based on permission)

## **🔐 Password Section**

- Update password (optional)
- Confirm password

👉 Rules:

- Minimum 6 characters
- At least 1 letter, 1 number, 1 special character

## **⚙️ Status**

- Active → User can login
- Blocked → User access disabled

## **👔 Role**

- District Admin (Auto filled/ Disabled)

## **🏦 Bank Details**

- Bank Name
- Branch
- IFSC Code
- Account Holder Name
- Account Number

👉 Used for **reimbursement processing**

## **✅ Final Step**

- Click **Save / Update**

## **🎯 Outcome:**

✔ User details updated successfully
✔ Changes reflected in system immediately

# **🔄 Complete Flow**

Add Users → View List → Edit User → Update Details → Save

# **💡 Important Notes**

👉 Use **Edit** when:

- User details are incorrect
- Contact info needs update
- Role needs change

## **2. Add School User****Step:**

1. Go to **Add Users → School User**
2. System opens **School Users List page**

###

## **What You See:**

- List of all schools
- Filter/search section
- Add school buttons

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-46-1024x497.png)

## **🔍 Key Features:**

### **🔹 1. Filter Section**

- **UDISE Code**
- **School Name**
- **Upload Type** (Bulk / Individual)
- **Current Status**

👉 Click **Apply** to filter results

### **🔹 2. Schools Table**

Columns:

- UDISE Code
- School Name
- Upload Type
- Current Status
- Created By
- Actions (Edit)

### **🔹 3. Actions**

- **Edit Button** → Update school details
- **Filter Button** → Apply search
- **Reset (if available)** → Clear filters

## **🎯 Purpose:**

 ✔ View all schools
✔ Track approval status
✔ Manage school records

### **Bulk Upload Schools**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-48-1024x424.png)

## **🧭 Step:**

1. Click **+ Add Schools in Bulk**
2. Download **Template File**
3. Fill Excel file
4. Upload file
5. Click **Submit**

## **📌 File Rules:**

- Supported formats: .csv, .xls, .xlsx
- Max size: 5MB

## **🔴 Highlight:**

- 🔴 Download Template → *Get format file*
- 🔴 Choose File → *Upload data*
- 🔴 Submit Button → *Process upload*

#### **📊 5.4 Excel Template Structure**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-40.png)

## **📌 Required Columns:**

- School UDISE Code
- School Name
- Aid Status
- Minority Status
- Type of Area
- District
- Block
- Mobile Number
- Email

## **🎯 Important:**

✔ Do not change column names
✔ Follow exact format
✔ Incorrect data will fail upload

## **📌 Important Rule:**

👉 After adding school:

- School must complete **self-registration in the portal**

# **3: Campaign Master (Data & Setup)**

## **Overall Flow**

Campaign Master →

1. Location Mapping →

2. School Mapping →

3. Student Mapping →

(Then Lottery & Admission Process)

# **📍 STEP 1: Location Mapping (Foundation)**

#

## ** Flow**

Campaign Master → Location Mapping →

1. Bulk Upload Locations (Upload Link)

2. Location Index (Hierarchy View)

# **📤 1. Bulk Upload Locations (Upload Link)**

## **Navigation**

**Campaign Master → Location Mapping → Bulk Upload Locations**

## **📋 Purpose**

Upload multiple locations (District → Block → Panchayat → Ward) in one go.

## **🪜 Step-by-Step**

### **1️⃣ Click on Bulk Upload Locations**

- Opens upload screen![](blob:https://rtedpg.indusaction.org/554eee76-5c01-412e-8603-7f10729955e9)

### **2️⃣ Download Template**

- Click **Template file link**
- Use only this format

### **3️⃣ Prepare Excel File**

Include:

| **District** | **Block** | **Urban/Rural** | **Panchayat/Nikay** | **Ward** | **Habitation** |
| --- | --- | --- | --- | --- | --- |

### **4️⃣ Upload File**

- Click **Choose File**
- Select Excel file

### **5️⃣ Click Save**

- System validates
- Upload completes

## **📌 File Rules**

- Max Size: **5 MB**
- Formats:
  - .csv
  - .xls
  - .xlsx

## **⚠️ Validation Rules**

✔ Column names must match template
✔ No missing hierarchy levels
✔ No duplicate entries
✔ District & Block must be valid

## **✅ Output**

- Locations created automatically
- Visible in **Location Index**

# **🌳 2. Location Index**

## **📍 Navigation**

**Campaign Master → Location Mapping → Location Index (CRUD)**

## **📋 Purpose**

View and manage all locations in a hierarchical structure.

## **🌲 Structure**

District

└── Block

     └── Gram Panchayat / Urban Body

          └── Ward / Habitation

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-49-1024x988.png)

## **📊 Columns**

| **Column** | **Description** |
| --- | --- |
| Name | Location Name |
| Status | Published |
| Operations | Edit |

## **⚙️ Features**

### **🔹 Expand / Collapse**

- View nested structure

### **🔹 Drag & Drop**

- Rearrange hierarchy

### **🔹 Edit**

- Update location details

## **🧠 Example (From Your Data)**

Araria

└── Jokihat

     └── Jokihat Gram Panchayat

          └── Ward 2

# **🔗 Connection Between Both**

| **Bulk Upload** | **Location Index** |
| --- | --- |
| Upload data | Displays structure |
| Faster setup | Visual validation |
| Excel-based | UI-based management |

# **Best Practices**

 ✔ Always upload **clean, validated Excel** ✔ Follow hierarchy order strictly
✔ Verify in Location Index after upload
✔ Avoid manual errors by using template

# **School Mapping – Step-by-Step Guide**

## **🔄 Flow**

Campaign Master → School Mapping →

1. Bulk Upload Schools

2. School-Neighborhood Mapping

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-41.png)

# **📤 1. Bulk Upload Schools**

## **📍 Navigation**

**Campaign Master → School Mapping → Bulk Upload Schools**

## **📋 Purpose**

Upload multiple schools at once using Excel template.

## **Steps**

##### **1️⃣ Click Bulk Upload Schools**

##### **2️⃣ Download Template**

Typical fields:

| UDISE Code | School Name | Aid Status | Minority Status | Area Type | District | Block | Mobile | Email |

##### **3️⃣ Fill Data**

✔ Use correct UDISE code
✔ Match district/block with Location Mapping
✔ Avoid duplicates

##### **4️⃣ Upload File**

- Click **Choose File**
- Upload .csv / .xls / .xlsx

##### **5️⃣ Submit**

- System validates and uploads schools

## **⚠️ Validation Rules**

✔ Unique UDISE Code
✔ Valid district & block
✔ Required fields must not be empty

## **✅ Output**

- Schools added to system
- Visible in **School Listing**

# **📋 2. School–Neighborhood Mapping**

## **📍 Navigation**

**Campaign Master → School Mapping → School-Neighborhood Mapping**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-42.png)

## **📋 Purpose**

Link schools with nearby areas (habitations/wards).

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-43-1024x486.png)

## **Steps**

##### **1️⃣ Select District & Block**

##### **2️⃣ Select School**

##### **3️⃣ Choose Area (Panchayat / Ward)**

##### **4️⃣ Move Habitations:**

- ➡️ Add
- ⬅️ Remove

## **✅ Output**

- School becomes available for students in selected areas

# **🔗 Full Relationship**

Location Mapping → Defines Area

       ↓

School Upload → Adds Schools

       ↓

School Mapping → Assigns School to Area Type

       ↓

School-Neighborhood Mapping → Links School to Habitations

# **🚀 Best Practices**

✔ Always complete **Location Mapping first**✔ Use **Bulk Upload for speed**✔ Verify schools before mapping
✔ Map neighborhoods carefully (affects student eligibility)

# **💡 Final Understanding**

👉 Bulk Upload = Add schools
👉 School Mapping = Assign to district/type
👉 Neighborhood Mapping = Define reach

# **Language Change (Settings)**

## **📍 Where to go**

**Settings → Set Language**

## **🖥️ What this page does**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-59-1024x784.png)

👉 This page is used to **change system language**👉 You can translate words like:

- Submit
- Apply
- School
- Error messages

# **Steps (Simple)**

### **1️⃣ Open Settings**

Click **Set Language**

### **2️⃣ Choose Language**

Select:

- Hindi
- English

### **3️⃣ (Optional) Search Word**

Example: type **Submit**

### **4️⃣ Click Filter**

Shows matching words

### **5️⃣ Add Translation**

Example:

- Submit → जमा करें
- Error → त्रुटि

### **6️⃣ Save**

Now system shows selected language

# **📌 Important**

✔ If translation is empty → English will show
✔ Changes apply across whole system
✔ Used for buttons, messages, forms

# **💡 Example**

Submit → जमा करें

Apply → लागू करें

School → विद्यालय

# **✅ Final**

👉 This is manual translation
👉 Admin controls all language text

## Set SMS/ Email

The Mail and SMS Settings section controls how the RTE MIS system communicates with students and schools.
These settings manage important notifications such as:

- Registration verification
- OTP login security
- Application status updates
- School verification updates
- School mapping updates
- Student admission updates
- Reimbursement notifications

Proper configuration ensures secure, timely, and accurate communication.
Only authorized administrators should modify these settings.

**Path:**

Administration → Configuration → RTE MIS Mail Settings

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-51.png)

### **PART 1: EMAIL SETTINGS (Email Configuration)**

**Path:**

**Settings →** **Set SMS/Email → Email Setting**

Mail settings control all email communication sent from the RTE MIS portal.

#### Email Verification

This feature ensures that when a new user registers, their email address is verified before they can access the system. It improves security and prevents fake registrations.

#### - Enable Email Verification (Toggle)

When turned ON, the system sends a verification email to the registered email address. The user must enter the verification code to activate their account.

- ON → Email verification required
- OFF → No email verification

Recommended: Keep ON for security and authenticity.

#### - Email Verification Subject

This is the title of the email that the user will see in their inbox.

Example:
**Subject:** RTE Portal Email Verification Code

Make sure the subject is clear and professional.

#### - Email Verification Message

**Description:**This is the message content sent to the user. It must include the variable !code.

!code = The system automatically inserts the verification number here.

Example:

Dear User, your verification code is !code. Please use this to complete your registration.

⚠ Important: Do not remove !code, otherwise the email will not contain the verification number.

#### School Notification Email

This option sends email notifications to schools regarding their verification status in the portal.

Example:

- School approved
- School rejected
- School status updated

Enable this if schools need official email communication.

#### School Reimbursement Notification Email

**Description:**

This sends email notifications to schools regarding reimbursement-related updates.

Example:

- Reimbursement approved
- Reimbursement processed
- Reimbursement rejected

Enable only if reimbursement communication is handled via email.

#### Final Step (Mail Settings)

After making changes:

 ✔ Click **Save Configuration** ✔ Wait for confirmation message

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-60.png)

### PART 2: SMS SETTINGS (SMS Configuration)

**Path:****Settings →** **Set SMS/Email*****→ SMS Settings***

SMS settings control all mobile text message communication in the portal.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-52.png)

#### 1.Student Login – OTP Verification

This feature sends a One-Time Password (OTP) to the student’s registered mobile number during login or registration.

It ensures:

- Secure login
- Mobile number authenticity
- Fraud prevention

##### Enable Student Mobile Number Verification

- ON → OTP required during login
- OFF → Login without OTP

✔ Recommended: Keep ON for security.

#### MSG91 Template ID for OTP

**Description:** This is the approved SMS template ID provided by the SMS service provider (e.g., MSG91).

It is required for sending OTP messages legally (DLT approved template).

Variable used:
{OTP} → System automatically inserts the OTP number.

⚠ Do not modify Template ID unless the SMS provider gives a new one.

#### - Mobile Number Verification

**Description:**

This setting ensures that mobile numbers are verified before being used in the system.

Enable this if mobile verification is mandatory.

#### - School Notification SMS

**Description:**

Sends SMS alerts to schools when their verification or application status changes.

Example:

- School verified
- School rejected
- Status updated

Enable if schools should receive SMS alerts.

#### - Student Verification Notification

**Description:**

Sends SMS to students when:

- Application is verified
- Application status changes
- Admission confirmation updates

Enable if students must receive real-time SMS updates.

#### **-**Student Admission Workflow Notification

**Description:**

Sends SMS to students when:

- Students gets admission in the school
- Student admission status changes
- Admission confirmation updates

Enable if students must receive real-time SMS updates.

#### - School Reimbursement Notification SMS

**Description:**

Sends SMS to schools when:

- Schools gets notification when Reimbursement status changes.

#### Final Step (SMS Settings)

After changes:

 ✔ Click **Save Configuration** ✔ Do not refresh during saving
✔ Inform admin if major changes made

#### ⚠ Important Guidelines

 ✔ Always take approval before changing settings
✔ Do not change Template IDs randomly
✔ Keep OTP verification enabled for security
✔ Record date and details of changes

## Reimbursement Settings

### Access Reimbursement Settings

**Path:** **Reimbursement → RTE MIS Reimbursement Settings**

You will first see the configuration card.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-55.png)

Click **Reimbursement Config Settings**.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-54.png)

### Reimbursement Request Time

#### Field: Allowed Reimbursement Period (Years)

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-57.png)

#### Purpose

Defines how many years a school can claim reimbursement for a student.

#### Procedure

1. Enter the number of years (example: 4).
2. Verify with a policy document.
3. Do not exceed the approved limit.

⚠ Changing this impacts financial calculations.

### Reimbursement Approval Levels

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-58.png)

#### Purpose

- If single level approval is enabled district admin is considered as the approver.

- And If the Dual level approval is enabled district and state admin is considered as the approver.

#### Options

- Single Approval
- Dual Approval

#### Procedure

1. Select the correct approval level.
2. Confirm workflow alignment.
3. Ensure approvers are assigned in roles.

⚠ Changing this affects approval workflow.

### Payment Approval Authority

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-53.png)

#### Purpose:

Configure who can approve and process reimbursement payments.

#### Options

- State
- District
- Block

#### Procedure

1. Select correct authority.
2. Confirm financial governance rules.
3. Verify role permissions.

⚠ Incorrect selection may delay payments.

### Supplementary Fees Configuration

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-56.png)

#### Purpose

This section allows the government to decide whether schools can claim reimbursement for additional items such as:

- School Uniform
- Books
- Other approved supplementary items

It defines how extra reimbursement claims are calculated.

#### **Configure Central Reimbursement Settings (Toggle)**

**Meaning:**

When this toggle is **enabled (ON)**:

- Central/default reimbursement rules will apply.
- Schools can raise claims for supplementary items as per defined configuration.

When **disabled (OFF)**:

- Supplementary claims may not be allowed.

✔ Keep enabled only if policy permits supplementary reimbursements.

#### **Reimbursement Claim Type**

This defines how supplementary reimbursement is calculated.

#### Available Options:

**A. Based on Board Type**

- Reimbursement rules depend on the school board.
- Example:
  - CBSE schools → Different fee structure
  - ICSE schools → Different fee structure

Use this when policy differs by board.

**B. Based on Claim Request**

- Schools submit claims.
- Reimbursement depends on the actual claim raised.

Use when flexible claim-based reimbursement is allowed.

**C. Full Reimbursement**

- Full amount reimbursed regardless of claim details.
- No board or claim-based restriction.

Use only if policy allows complete reimbursement.

Select carefully — this directly affects fund calculation.

### **Select the Board**

### You must choose applicable boards:

- CBSE
- ICSE

Select only approved boards under scheme.

#### **Select Fees Options per Board**

For each selected board, choose allowed supplementary items:

Example for CBSE:

- School Uniform
- Books

Example for ICSE:

- School Uniform
- Books

Select only policy-approved items.
⚠ Incorrect selection may cause financial miscalculation.

### **Payment Heads**

#### **Purpose**

Payment Heads define which classes fall under the state-level reimbursement category.

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-51.png)

#### **Enable State Payment Head (Toggle)**

When enabled:

- The state-level reimbursement head becomes active.
- If both Central & State heads are enabled, both may be considered.

⚠ Enable only as per financial governance structure.

#### **Class List for State Head**

Select eligible classes such as:

- Nursery
- KG-1
- KG-2

These classes will be included under the state payment head.

✔ Verify class eligibility as per scheme guidelines.

### **Final Step**

After configuring:

1. Click **Save Configuration**
2. Wait for confirmation message.
3. Record change in reimbursement log.

# **Monitoring Module**

## **Navigation**

Monitoring →

1. Review School Registrations

2. Students Application

3. Reimbursement Claims

4. Lottery Results![](blob:https://rtedpg.indusaction.org/85d6cc40-bd13-4ac0-961c-e2d339d55ae0)

# **🏫 1. Review School Registrations**

## **📋 Purpose**

Check and approve school registrations.

## **🔍 Filter**

- **Current Status**
  - Submitted
  - Send back to school
  - Approved by BEO
  - Approved by DEO
  - Rejected

👉 Click **Apply** to filter

## **📊 Table Info**

- UDISE Code
- School Name
- Status
- Location
- Approval Date

## **▶️ Action**

- Click **View**

## **👁️ Inside School Detail**

### **You can:**

✔ View school details
✔ Check education & seats
✔ See verification history

### **✏️ Take Action**

- Approve by BEO
- Approve by DEO
- Send back
- Reject
- Add comment

# **👨‍🎓 2. Students Application**

## **Navigation**

Monitoring → Students Application

## **📋 Purpose**

View and monitor all student applications

## **🔍 Filters**

- **Student Name** → Search by name
- **Application Number** → Search by ID
- **Mobile Number** → Search by phone
- **Class** → Select class (1st, etc.)
- **School** → Select school

👉 Click **Apply** to filter results

## **📊 Table Details**

- Student Name
- Application Number
- Current Status
- Action (View button)
-

## **▶️ Action**

- Click **View** → See full student details

## **👁️ Student Detail Page**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-59-1024x784.png)

## **What You Can See**

### **👤 Basic Details**

- Student Name
- Application Number
- Academic Year
- Mobile Number

### **👪 Parent Details**

- Parent Type
- Mother/Father Name
- Aadhaar Number

### **👶 Student Info**

- Gender
- Caste
- Religion
- DOB

### **🏠 Address Details**

- Full Address
- Location (District → Block → Area)
- Pincode

### **📄 Documents**

- Birth Proof
- Identity Proof
- Address Proof

### **🏫 School Preference**

- Selected School
- Entry Class
- Medium

### **📜 Verification History**

- Shows all status changes
- Example:
  - Submitted
  - Approved
  - Rejected

## **🔁 Status Flow**

Created → Submitted → Approved / Rejected

## **📌 Important Points**

✔ All student data visible in one place
✔ Used for verification & tracking
✔ History helps in auditing
✔ No direct edit (only view/monitor)

# **💰 3. Reimbursement Claims**

## **Navigation**

Monitoring → Reimbursement Claims

## **📋 Purpose**

👉 To **view, track, and verify reimbursement claims** submitted by schools

## **🔍 Filters**

- **Academic Session** → Select year (e.g., 2025–26)
- **Current Status** → Submitted / Approved / Rejected
- **Payment Head** → Central / State

👉 Click **Apply** to filter data

## **📊 Table**

- Academic Session
- UDISE Code
- School Name
- Payment Head
- Transaction Status
- Claim Amount (₹)
- Amount Received (₹)
- Balance (₹)
- Reimbursement Claim Status
- Action (View)

## **▶️ Action**

**👉 Click View to open claim details**

## **👁️ Reimbursement Detail Page**

##

## **📋 What You Can See**

### **🏫 Basic Details**

- Academic Year
- School Name
- Payment Head

### **➕ Additional Fees**

- Uniform
- Books

### **📜 Claim Status**

- Submitted / Approved / Rejected

### **🕓 Verification History**

- Shows all status updates
- Example:
  - Created → Submitted
  - Approved

## **👨‍🎓 Student-wise Breakdown**

Each student record includes:

- Student Name
- Guardian Name
- Class
- New/Old Student
- Medium

### **💸 Fee Details**

- School Tuition Fees
- Uniform Fees
- Books Fees
- Govt Fees
- Total Amount

## **🔁 Status Flow**

Created → Submitted → Approved → Paid

## **📌 Important Points**

✔ Data is shown **school-wise + student-wise** ✔ Helps in **financial verification** ✔ Tracks **payment status & balance** ✔ Full audit history available
✔ No direct edit (only monitoring & approval flow)

# **✅ Final Summary**

👉 Reimbursement Claims = **Financial Tracking Module**

- Filter claims
- View details
- Check student fees
- Track approval & payment 

**🎲 4. Lottery Results**

## **Navigation**

Monitoring → Lottery Results

## **📋 Purpose**

👉 To **view final student allotment after lottery process**

## **🔍 Filters (Top Section)**

- **Search Student** → Name / Mobile / Application No
- **District** → Select district
- **Allocation Status** → Allotted / Un-allotted
- **Academic Cycle** → Year (e.g., 2025–26)

 👉 Click **Apply** to filter
👉 Click **Reset** to clear filters

## **📊 Table Details**

Each row shows:

- Academic Cycle
- Student Name
- Application Number
- Mobile Number
- Lottery Type (Internal)
- Allocation Status
- School Name
- Entry Class
- Medium 

## **📌 Allocation Status Meaning**

- ✅ **Allotted** → Student got a seat
- ❌ **Un-allotted** → No seat assigned 

##

## **⬇️ Download Option**

👉 Click **Download** to export data (Excel/CSV)

# **🔄 Lottery Flow**

Student Applied → Lottery Run → Result Generated → Seat Allotted / Not Allotted

## **📌 Important Points**

✔ Data is **final result of lottery** ✔ No manual editing here
✔ Used for **verification & reporting** ✔ Helps track **which student got which school** ✔ Based on **school mapping + seat availability**

# **✅ Final Summary**

👉 Lottery Results = **Final Admission Allocation Screen**

- Search student
- Check allotment
- View assigned school
- Download report

# **Reports**

## **Navigation**

Reports →

1. School Registration Report
2. School Mapping Report
3. School Admission Report
4. School Information Report

# **School Registration Report – Simple Guide**

## **📍 Navigation**

Reports → School Registration Report

## **🖥️ Report Page**

## **📋 Purpose**

👉 To **view district-wise summary of school registrations and approvals**

## **🔍 Filters (Top Section)**

- **Admission Cycle** → Select year (e.g., 2026–27)
- **Pending Approvals By**
  - All
  - Block Officers (BEO)
  - District Officers (DEO)
- **Mapping Status** → Mapped / Unmapped

👉 Click **Apply** to filter data

## **📊 Table Details**

Each row shows **district-wise data**:

- No.
- District Name
- Blocks
- Total Schools
- Registered Schools
- Pending Approvals (BEO)
- Pending Approvals (DEO)
- Approved
- Mapping Status (Mapped)

## **📌 Column Meaning (Simple)**

- **Total Schools** → Total schools available
- **Registered Schools** → Schools registered in system
- **Pending (BEO/DEO)** → Waiting for approval
- **Approved** → Successfully verified schools
- **Mapping Status** → Schools mapped to locations

## **⬇️ Download Option**

👉 Click **Download** to export report (Excel)

# **🔄 Workflow (Simple)**

School Added → School Registered → Approval (BEO → DEO) → Mapping → Report Generated

## **📌 Important Points**

✔ Shows **district-level summary** (not individual schools)
✔ Helps track **approval progress**✔ Useful for **monitoring pending work**✔ Mapping status shows **data completeness**✔ Used by **State Admin for overview**

# **School Mapping Report – Simple Guide**

## **📍 Navigation**

Reports → School Mapping Report

##### ** Description**

- Displays **mapping between schools and habitations (locations)**
- Helps track:
  - Which schools serve which areas
  - Coverage of habitations
  - RTE seat allocation per mapped area

#### **🔹 Step 2: Select Filter Type**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-62-1024x672.png)

##### **📌 Options**

##### **🔘 By Location (Default)**

- Filter data based on:
  - District
  - Block
  - Gram Panchayat
  - Village/Habitation

👉 Used for **area-wise mapping analysis**

##### **🔘 By UDISE Code**

- Search mapping using specific **School UDISE Code**

👉 Used for **school-specific mapping details**

#### **🔹 Step 3: Apply Filters**

#### **📋 Fields Explained**

##### **🌍 Type of Area**

- Options:
  - Urban
  - Rural

👉 Determines the type of region for mapping

##### **📍 Location Selection**

| **Field** | **Description** |
| --- | --- |
| District | Auto-selected or predefined |
| Block | Based on district |
| Gram Panchayat | Available for rural areas |
| Village/Habitation | Final selection level |

👉 Fields are **dependent (hierarchical selection)**

#### **🔘 Submit Button**

👉 Click **Submit**

### **📌 Result**

- Displays mapped schools based on selected filters
- If no data → shows *“No data to display”*

# **3. Student Admission Report**

## **📍 Navigation**

Reports → Student Admission Report

## **🖥️ Report Overview**

![](https://rtedpg.indusaction.org/wp-content/uploads/2025/01/image-61-1024x629.png)

## **📋 Purpose**

👉 To **view admission performance at district level (high-level summary)**

✔ Compare districts
✔ Track performance
✔ Identify low-performing areas

# **🔍 Filters (District Level)**

## **1️⃣ Admission Cycle**

👉 Select academic year (e.g., **2026–27**)

## **2️⃣ Application Status**

- All
- Submitted
- Verified
- Approved
- Rejected
- Duplicate
- Incomplete

👉 Filters data based on application stage

## **3️⃣ Allotment Status**

- Allotted
- Not Allotted

👉 Shows only students who got / didn’t get seats

## **4️⃣ Admission Status**

- Admitted
- Not Admitted

👉 Shows final admission confirmation

## **▶️ Apply**

👉 Click **Apply** to filter data

# **📊 Table Details (District Wise)**

Each row shows:

- No.
- District Name
- Blocks
- Total Schools
- RTE Seats
- Applications Received
- Approved Applications
- Allotted Students
- Admitted Students

## **📌 Column Meaning**

- **Blocks** → Total blocks in district
- **Total Schools** → Schools participating
- **RTE Seats** → Available seats
- **Applications Received** → Total applications
- **Approved** → Eligible students
- **Allotted** → Seats assigned via lottery
- **Admitted** → Final admissions

# **🔄 Admission Flow (District Level)**

Application → Verification → Approval → Lottery → Allotment → Admission

# **4. School Information Report – Simple Guide**

## **📍 Navigation**

Reports → School Information Report

## **🖥️ Report Overview**

## **📋 Purpose**

👉 To **view detailed information of schools (block-wise summary)**

✔ Seats availability
✔ Medium-wise data
✔ Board-wise data
✔ Education level distribution
✔ Reimbursement status

# **🔍 Filters (if available)**

Typically includes:

- **District / Block**
- **Academic Year**

👉 Helps narrow down data

# **📊 Table Details**

Each row shows **block-wise school data**:

- No.
- Block Name
- Registered Schools
- Total Seats
- Total RTE Seats

## **📚 Medium-wise Distribution**

- Hindi (Medium)
- English (Medium)

👉 Shows number of schools by teaching language

## **🏫 Board-wise Distribution**

- CBSE
- ICSE

👉 Helps identify board affiliation

## **🎓 Education Level**

- Primary
- Upper Primary / Middle
- Secondary
- Sr. Secondary

👉 Shows what level schools are offering

## **💰 Reimbursement Data**

- Claims
- Reimbursed
- Pending

👉 Tracks financial status

# **📌 Column Meaning (Simple)**

- **Registered Schools** → Total schools in block
- **Total Seats** → Total available seats
- **RTE Seats** → Seats reserved under RTE
- **Medium** → Language of teaching
- **Board** → Education board
- **Education Level** → Classes offered
- **Claims** → Reimbursement requests
- **Reimbursed** → Paid amount
- **Pending** → Yet to be processed

# **🔄 Data Flow**

School Registration → Approval → Seat Setup → Mapping → Report Generated

# **Complete Workflow – State Admin**

Login

→ Dashboard (View system overview)

→ Add Users (Create District & Block Admins)

→ Campaign Master

  → Location Mapping

  → School Mapping

  → Student Mapping

  → Lottery Execution

→ Monitoring

  → Review School Registrations

  → Track Student Applications

  → Verify Reimbursement Claims

  → Check Lottery Results

→ Reports

  → School Registration Report

  → School Mapping Report

  → Student Admission Report

  → School Information Report

→ Settings (Language, SMS/Email)

→ Logs (Audit & tracking)

→ Logout

# **📌 Simple Understanding**

👉 **Setup → Manage → Monitor → Analyze → Close**

- **Setup** → Users + Campaign data
- **Manage** → Schools & Students
- **Monitor** → Applications & approvals
- **Analyze** → Reports
- **Close** → Logs & Logout