The District Admin is the second-level administrative user in the RTE–MIS system. They are responsible for executing the RTE admission campaign designed by the State Admin, ensuring that all blocks and schools within their district follow the defined process.
District Admins play a vital role in managing user access, onboarding schools, verifying data, reviewing reimbursement claims, and monitoring student registration activities.
1. Creation of Block users – Block Administrators
Each district consists of multiple blocks, and each block contains several schools participating in the annual RTE admissions cycle.
Key Functions:
- Create new Block Admin user accounts.
- Manage and update existing Block Admin details directly from the frontend.
- Verify user email and phone number through an OTP-based validation process.
OTP Validation:
- During user setup, the registered email and phone number are verified using a One-Time Password (OTP).
- The OTP remains valid for 2 minutes, ensuring secure and timely verification.
- The District Admin must be in contact with the new user to complete the process.
2. View location Setup
The District Admin can view the complete location hierarchy defined by the State Admin, including:
- Blocks
- Nagariya Nikay / Wards (Urban)
- Gram Panchayats (Rural)
- Habitations
This helps the District Admin understand the district’s location mapping and verify that all administrative levels are correctly represented in the system.
3. On boarding schools onto the platform
District Admins can onboard schools directly from their login.
There are two ways to onboard schools:
- Single Entry: Add individual schools manually through the platform interface.
- Bulk Upload: Upload multiple schools at once using the predefined Excel or CSV template.
Process:
- Download the sample template provided in the system.
- Fill in all required school details (such as name, UDISE code, location, and contact).
- Upload the completed file to onboard the schools.
- Once uploaded, the schools will self-register on the platform for the current RTE campaign year.
4. Viewing School-to-Location Mapping
District Admins can view how schools are mapped to their respective locations — such as district, block, ward, or panchayat — through the “Add School” feature.
This allows easy verification of whether schools are correctly linked to their areas as per the mapping configured by the State Admin.
5. Reviewing School Registration
District Admins can review the list of schools registered within their district.
Features include:
- Filtering schools by registration status.
- Viewing detailed school information (name, category, approval status, and verification progress).
- Ensuring timely registration completion by all schools.
The district users can filter the list of schools to view school details with their registration status .
6. Verification of Newly Registered Schools
After schools complete self-registration, the District Admin verifies their details.
- Verification takes place after the Block Admin has completed initial verification.
- The District Admin reviews documents, UDISE information, and school eligibility before final approval.
7. Review reimbursement claims
District Admins review reimbursement claims submitted by schools within their district.
- They check claim details, supporting documents, and compliance with policy guidelines.
- Verified claims are forwarded to the State Admin for final approval and payment processing.
8. Review student registration
If a Block Admin is unavailable, the District Admin can step in to review and verify student applications.
- View application lists by block or school.
- Check verification status, pending actions, and student eligibility.
- Ensure timely forwarding of verified applications to the lottery stage.
9. Monitoring campaign through reports
The Reports Section provides various reports that help District Admins monitor campaign progress, school status, and student registration across blocks.
| Report Name | Description / Purpose |
| Student Admissions Report | Shows the overall application and admission status of students across all schools. |
| School Information Report | Provides details of registered schools, including seat availability by category. |
| School Registration Report | Displays the registration status of all schools with their approving authorities. |
| School Mapping Report | Shows the mapping of schools to their locations based on UDISE code or geographic area. |
District Admins can filter reports by block, school, or date range to track specific activities and ensure accurate campaign execution.
9.1 Student admissions reports
The students admissions report provides a snapshot of application status of all school applications.
9.2 School information reports
The school information report gives a snapshot of the seat availability in all registered schools – category wise.
9.3 School registration reports
The school registration report gives a snapshot of the schools application status – approving authority wise.
9.4 School mapping report
The school mapping report displays the school mapping data based on their UDISE code or location.
10. Summary of District Admin Responsibilities
Through their login, District Admins can:
- Manage and verify Block Admin accounts.
- Onboard and validate schools.
- Monitor student registration and reimbursement processes.
- Ensure timely execution of the RTE campaign within their district.
- Generate and analyze reports to track overall progress.