State Admin Journey 

Introduction

The State Admin is responsible for managing the entire RTE-MIS system lifecycle — from initial setup to admission cycle completion and monitoring.

This journey explains how the State Admin uses each module step-by-step.

1. Login to the System

 Steps:

1. Enter Username / Email
2. Enter Password
3. Fill Captcha
4. Click Login

📌 Field Explanation:

• Username/Email → Enter registered login ID
• Password → Enter your password
• Captcha → Enter characters shown in image
• Login Button → Click to access dashboard

🎯 Important:

 ✔ All fields are mandatory
✔ Incorrect captcha will block login
✔ Use “Forgot Password” if needed

Step 2: Dashboard Overview

🖥️ State Dashboard

📌 Purpose of Dashboard

The State Dashboard provides a centralized overview of:

• System performance
• Admission progress
• Administrative activities

It helps the State Admin quickly understand the current status of the entire system.

🔍 Key Sections Explained

1️⃣ Summary Cards (Top Section)

• Districts: Total number of districts onboarded
• Blocks: Total blocks under districts
• Schools: Registered schools in the system
• Students: Total student applications

👉 Helps in quick high-level tracking.

2️⃣ Task Monitoring Panel (Right Side)

Displays progress of key activities:

• District Users Creation
• Neighbourhood Mapping
• Reimbursement Claims

Each shows:

• Total
• Completed
• Pending

👉 Useful for identifying delays and pending work.

3️⃣ District Filter Section

• Dropdown: All Districts
• Allows filtering dashboard data by selected district

👉 Helps in district-level monitoring.

4️⃣ School Information Summary

Shows:

• School Registrations (Submitted / Approved / Rejected / Pending)
• Reimbursement Claims

👉 Helps track school onboarding and financial activities.

5️⃣ Student Information Summary

Displays:

• Total Applications
• Seats Allotted
• Admitted Students
• Dropped Cases

👉 Helps monitor admission lifecycle.

6️⃣ Leaderboard Section

• Top Performing Districts
• Top Performing Blocks

👉 Based on performance metrics like:

• Approvals
• Mapping completion
• Admissions

🎯 Outcome of This Step

 ✔ State Admin gets complete system visibility
✔ Can identify pending tasks and bottlenecks
✔ Helps in data-driven decisions

Add Users (Complete Flow)

1. Add District User / Block User 

🔹 Step 1: Navigate to Users

🧭 Action:

• Go to Add Users
• Select:
  • District User / Block User 

📋 Step 2: View Users List

🔍 Features:

• Search (Name / Email)
• Filter (Status, Role)
• Edit button for each user

🎯 Outcome:

✔ View all users
✔ Select user for editing

✏️ Step 3: Edit User Details

🧭 Action:

1. Click Edit button from user list
2. Edit required fields
3. Save changes

Editable Fields Explained

📍 Location Details

• District
• Block (for Block User)

👤 Admin Details

• Designation

📱 Contact Details

• Mobile Number
• Email Address

👤 Username

• Auto-generated / editable (based on permission)

🔐 Password Section

• Update password (optional)
• Confirm password

👉 Rules:

• Minimum 6 characters
• At least 1 letter, 1 number, 1 special character

⚙️ Status

• Active → User can login
• Blocked → User access disabled

👔 Role

• District Admin (Auto filled/ Disabled)

🏦 Bank Details

• Bank Name
• Branch
• IFSC Code
• Account Holder Name
• Account Number

👉 Used for reimbursement processing

✅ Final Step

• Click Save / Update

🎯 Outcome:

✔ User details updated successfully
✔ Changes reflected in system immediately

🔄 Complete Flow

Add Users → View List → Edit User → Update Details → Save

💡 Important Notes

👉 Use Edit when:

• User details are incorrect
• Contact info needs update
• Role needs change

2. Add School User

Step:

1. Go to Add Users → School User
2. System opens School Users List page

What You See:

• List of all schools
• Filter/search section
• Add school buttons

🔍 Key Features:

🔹 1. Filter Section

• UDISE Code
• School Name
• Upload Type (Bulk / Individual)
• Current Status

👉 Click Apply to filter results

🔹 2. Schools Table

Columns:

• UDISE Code
• School Name
• Upload Type
• Current Status
• Created By
• Actions (Edit)

🔹 3. Actions

• Edit Button → Update school details
• Filter Button → Apply search
• Reset (if available) → Clear filters

🎯 Purpose:

 ✔ View all schools
✔ Track approval status
✔ Manage school records

Bulk Upload Schools

🧭 Step:

1. Click + Add Schools in Bulk
2. Download Template File
3. Fill Excel file
4. Upload file
5. Click Submit

📌 File Rules:

• Supported formats: .csv, .xls, .xlsx
• Max size: 5MB

🔴 Highlight:

• 🔴 Download Template → Get format file
• 🔴 Choose File → Upload data
• 🔴 Submit Button → Process upload

📊 5.4 Excel Template Structure

📌 Required Columns:

• School UDISE Code
• School Name
• Aid Status
• Minority Status
• Type of Area
• District
• Block
• Mobile Number
• Email

🎯 Important:

✔ Do not change column names
✔ Follow exact format
✔ Incorrect data will fail upload

📌 Important Rule:

👉 After adding school:

• School must complete self-registration in the portal

3: Campaign Master (Data & Setup)

Overall Flow

Campaign Master →

1. Location Mapping →

2. School Mapping →

3. Student Mapping →

(Then Lottery & Admission Process)

📍 STEP 1: Location Mapping (Foundation)

 Flow

Campaign Master → Location Mapping →

1. Bulk Upload Locations (Upload Link)

2. Location Index (Hierarchy View)

📤 1. Bulk Upload Locations (Upload Link)

Navigation

Campaign Master → Location Mapping → Bulk Upload Locations

📋 Purpose

Upload multiple locations (District → Block → Panchayat → Ward) in one go.

🪜 Step-by-Step

1️⃣ Click on Bulk Upload Locations

• Opens upload screen

2️⃣ Download Template

• Click Template file link
• Use only this format

3️⃣ Prepare Excel File

Include:

District

Block

Urban/Rural

Panchayat/Nikay

Ward

Habitation

4️⃣ Upload File

• Click Choose File
• Select Excel file

5️⃣ Click Save

• System validates
• Upload completes

📌 File Rules

• Max Size: 5 MB
• Formats:
  • .csv
  • .xls
  • .xlsx

⚠️ Validation Rules

✔ Column names must match template
✔ No missing hierarchy levels
✔ No duplicate entries
✔ District & Block must be valid

✅ Output

• Locations created automatically
• Visible in Location Index

🌳 2. Location Index

📍 Navigation

Campaign Master → Location Mapping → Location Index (CRUD)

📋 Purpose

View and manage all locations in a hierarchical structure.

🌲 Structure

District

└── Block

     └── Gram Panchayat / Urban Body

          └── Ward / Habitation

📊 Columns

Column	Description
Name	Location Name
Status	Published
Operations	Edit

⚙️ Features

🔹 Expand / Collapse

• View nested structure

🔹 Drag & Drop

• Rearrange hierarchy

🔹 Edit

• Update location details

🧠 Example (From Your Data)

Araria

└── Jokihat

     └── Jokihat Gram Panchayat

          └── Ward 2

🔗 Connection Between Both

Bulk Upload	Location Index
Upload data	Displays structure
Faster setup	Visual validation
Excel-based	UI-based management

Best Practices

 ✔ Always upload clean, validated Excel
✔ Follow hierarchy order strictly
✔ Verify in Location Index after upload
✔ Avoid manual errors by using template

School Mapping – Step-by-Step Guide

🔄 Flow

Campaign Master → School Mapping →

1. Bulk Upload Schools

2. School-Neighborhood Mapping

📤 1. Bulk Upload Schools

📍 Navigation

Campaign Master → School Mapping → Bulk Upload Schools

📋 Purpose

Upload multiple schools at once using Excel template.

Steps

1️⃣ Click Bulk Upload Schools

2️⃣ Download Template

Typical fields:

| UDISE Code | School Name | Aid Status | Minority Status | Area Type | District | Block | Mobile | Email |

3️⃣ Fill Data

✔ Use correct UDISE code
✔ Match district/block with Location Mapping
✔ Avoid duplicates

4️⃣ Upload File

• Click Choose File
• Upload .csv / .xls / .xlsx

5️⃣ Submit

• System validates and uploads schools

⚠️ Validation Rules

✔ Unique UDISE Code
✔ Valid district & block
✔ Required fields must not be empty

✅ Output

• Schools added to system
• Visible in School Listing

📋 2. School–Neighborhood Mapping

📍 Navigation

Campaign Master → School Mapping → School-Neighborhood Mapping

📋 Purpose

Link schools with nearby areas (habitations/wards).

Steps

1️⃣ Select District & Block

2️⃣ Select School

3️⃣ Choose Area (Panchayat / Ward)

4️⃣ Move Habitations:

• ➡️ Add
• ⬅️ Remove

✅ Output

• School becomes available for students in selected areas

🔗 Full Relationship

Location Mapping → Defines Area

       ↓

School Upload → Adds Schools

       ↓

School Mapping → Assigns School to Area Type

       ↓

School-Neighborhood Mapping → Links School to Habitations

🚀 Best Practices

✔ Always complete Location Mapping first
✔ Use Bulk Upload for speed
✔ Verify schools before mapping
✔ Map neighborhoods carefully (affects student eligibility)

💡 Final Understanding

👉 Bulk Upload = Add schools
👉 School Mapping = Assign to district/type
👉 Neighborhood Mapping = Define reach

Language Change (Settings)

📍 Where to go

Settings → Set Language

🖥️ What this page does

👉 This page is used to change system language
👉 You can translate words like:

• Submit
• Apply
• School
• Error messages

Steps (Simple)

1️⃣ Open Settings

Click Set Language

2️⃣ Choose Language

Select:

• Hindi
• English

3️⃣ (Optional) Search Word

Example: type Submit

4️⃣ Click Filter

Shows matching words

5️⃣ Add Translation

Example:

• Submit → जमा करें
• Error → त्रुटि

6️⃣ Save

Now system shows selected language

📌 Important

✔ If translation is empty → English will show
✔ Changes apply across whole system
✔ Used for buttons, messages, forms

💡 Example

Submit → जमा करें

Apply → लागू करें

School → विद्यालय

✅ Final

👉 This is manual translation
👉 Admin controls all language text

Set SMS/ Email

The Mail and SMS Settings section controls how the RTE MIS system communicates with students and schools.
These settings manage important notifications such as:

• Registration verification
• OTP login security
• Application status updates
• School verification updates
• School mapping updates
• Student admission updates
• Reimbursement notifications
  

Proper configuration ensures secure, timely, and accurate communication.
Only authorized administrators should modify these settings.

Path:

Administration → Configuration → RTE MIS Mail Settings

PART 1: EMAIL SETTINGS (Email Configuration)

Path:

Settings → Set SMS/Email → Email Setting

Mail settings control all email communication sent from the RTE MIS portal.

Email Verification

This feature ensures that when a new user registers, their email address is verified before they can access the system. It improves security and prevents fake registrations.

– Enable Email Verification (Toggle)

When turned ON, the system sends a verification email to the registered email address. The user must enter the verification code to activate their account.

• ON → Email verification required
• OFF → No email verification

Recommended: Keep ON for security and authenticity.

– Email Verification Subject

This is the title of the email that the user will see in their inbox.

Example:
Subject: RTE Portal Email Verification Code

Make sure the subject is clear and professional.

– Email Verification Message

Description:
This is the message content sent to the user. It must include the variable !code.

!code = The system automatically inserts the verification number here.

Example:

Dear User, your verification code is !code. Please use this to complete your registration.

⚠ Important: Do not remove !code, otherwise the email will not contain the verification number.

School Notification Email

This option sends email notifications to schools regarding their verification status in the portal.

Example:

• School approved
• School rejected
• School status updated

Enable this if schools need official email communication.

School Reimbursement Notification Email

Description:

This sends email notifications to schools regarding reimbursement-related updates.

Example:

• Reimbursement approved
• Reimbursement processed
• Reimbursement rejected

Enable only if reimbursement communication is handled via email.

Final Step (Mail Settings)

After making changes:

 ✔ Click Save Configuration
✔ Wait for confirmation message

PART 2: SMS SETTINGS (SMS Configuration)

Path:
Settings → Set SMS/Email → SMS Settings

SMS settings control all mobile text message communication in the portal.

1.Student Login – OTP Verification

This feature sends a One-Time Password (OTP) to the student’s registered mobile number during login or registration.

It ensures:

• Secure login
• Mobile number authenticity
• Fraud prevention

Enable Student Mobile Number Verification

• ON → OTP required during login
• OFF → Login without OTP

✔ Recommended: Keep ON for security.

MSG91 Template ID for OTP

Description:
This is the approved SMS template ID provided by the SMS service provider (e.g., MSG91).

It is required for sending OTP messages legally (DLT approved template).

Variable used:
{OTP} → System automatically inserts the OTP number.

⚠ Do not modify Template ID unless the SMS provider gives a new one.

– Mobile Number Verification

Description:

This setting ensures that mobile numbers are verified before being used in the system.

Enable this if mobile verification is mandatory.

– School Notification SMS

Description:

Sends SMS alerts to schools when their verification or application status changes.

Example:

• School verified
• School rejected
• Status updated

Enable if schools should receive SMS alerts.

– Student Verification Notification

Description:

Sends SMS to students when:

• Application is verified
• Application status changes
• Admission confirmation updates

Enable if students must receive real-time SMS updates.

– Student Admission Workflow Notification

Description:

Sends SMS to students when:

• Students gets admission in the school
• Student admission status changes
• Admission confirmation updates

Enable if students must receive real-time SMS updates.

– School Reimbursement Notification SMS

Description:

Sends SMS to schools when:

• Schools gets notification when Reimbursement status changes.

Final Step (SMS Settings)

After changes:

 ✔ Click Save Configuration
✔ Do not refresh during saving
✔ Inform admin if major changes made

⚠ Important Guidelines

 ✔ Always take approval before changing settings
✔ Do not change Template IDs randomly
✔ Keep OTP verification enabled for security
✔ Record date and details of changes

Reimbursement Settings

Access Reimbursement Settings

Path:
Reimbursement → RTE MIS Reimbursement Settings

You will first see the configuration card.

Click Reimbursement Config Settings.

Reimbursement Request Time

Field: Allowed Reimbursement Period (Years)

Purpose

Defines how many years a school can claim reimbursement for a student.

Procedure

1. Enter the number of years (example: 4).
2. Verify with a policy document.
3. Do not exceed the approved limit.

⚠ Changing this impacts financial calculations.

Reimbursement Approval Levels

Purpose

– If single level approval is enabled district admin is considered as the approver.

– And If the Dual level approval is enabled district and state admin is considered as the approver.

Options

• Single Approval
• Dual Approval

Procedure

1. Select the correct approval level.
2. Confirm workflow alignment.
3. Ensure approvers are assigned in roles.

⚠ Changing this affects approval workflow.

Payment Approval Authority

Purpose:

Configure who can approve and process reimbursement payments.

Options

• State
• District
• Block

Procedure

1. Select correct authority.
2. Confirm financial governance rules.
3. Verify role permissions.

⚠ Incorrect selection may delay payments.

Supplementary Fees Configuration

Purpose

This section allows the government to decide whether schools can claim reimbursement for additional items such as:

• School Uniform
• Books
• Other approved supplementary items

It defines how extra reimbursement claims are calculated.

Configure Central Reimbursement Settings (Toggle)

Meaning:

When this toggle is enabled (ON):

• Central/default reimbursement rules will apply.
• Schools can raise claims for supplementary items as per defined configuration.

When disabled (OFF):

• Supplementary claims may not be allowed.

✔ Keep enabled only if policy permits supplementary reimbursements.

Reimbursement Claim Type

This defines how supplementary reimbursement is calculated.

Available Options:

A. Based on Board Type

• Reimbursement rules depend on the school board.
• Example:
  • CBSE schools → Different fee structure
  • ICSE schools → Different fee structure

Use this when policy differs by board.

B. Based on Claim Request

• Schools submit claims.
• Reimbursement depends on the actual claim raised.

Use when flexible claim-based reimbursement is allowed.

C. Full Reimbursement

• Full amount reimbursed regardless of claim details.
• No board or claim-based restriction.

Use only if policy allows complete reimbursement.

Select carefully — this directly affects fund calculation.

Select the Board

You must choose applicable boards:

• CBSE
• ICSE

Select only approved boards under scheme.

Select Fees Options per Board

For each selected board, choose allowed supplementary items:

Example for CBSE:

• School Uniform
• Books

Example for ICSE:

• School Uniform
• Books

Select only policy-approved items.
⚠ Incorrect selection may cause financial miscalculation.

Payment Heads

Purpose

Payment Heads define which classes fall under the state-level reimbursement category.

Enable State Payment Head (Toggle)

When enabled:

• The state-level reimbursement head becomes active.
• If both Central & State heads are enabled, both may be considered.

⚠ Enable only as per financial governance structure.

Class List for State Head

Select eligible classes such as:

• Nursery
• KG-1
• KG-2

These classes will be included under the state payment head.

✔ Verify class eligibility as per scheme guidelines.

Final Step

After configuring:

1. Click Save Configuration
2. Wait for confirmation message.
3. Record change in reimbursement log.

Monitoring Module

Navigation

Monitoring →

1. Review School Registrations

2. Students Application

3. Reimbursement Claims

4. Lottery Results

🏫 1. Review School Registrations

📋 Purpose

Check and approve school registrations.

🔍 Filter

• Current Status
  • Submitted
  • Send back to school
  • Approved by BEO
  • Approved by DEO
  • Rejected

👉 Click Apply to filter

📊 Table Info

• UDISE Code
• School Name
• Status
• Location
• Approval Date

▶️ Action

• Click View

👁️ Inside School Detail

You can:

✔ View school details
✔ Check education & seats
✔ See verification history

✏️ Take Action

• Approve by BEO
• Approve by DEO
• Send back
• Reject
• Add comment

👨‍🎓 2. Students Application

Navigation

Monitoring → Students Application

📋 Purpose

View and monitor all student applications

🔍 Filters

• Student Name → Search by name
• Application Number → Search by ID
• Mobile Number → Search by phone
• Class → Select class (1st, etc.)
• School → Select school

👉 Click Apply to filter results

📊 Table Details

• Student Name
• Application Number
• Current Status
• Action (View button)

▶️ Action

• Click View → See full student details

👁️ Student Detail Page

What You Can See

👤 Basic Details

• Student Name
• Application Number
• Academic Year
• Mobile Number

👪 Parent Details

• Parent Type
• Mother/Father Name
• Aadhaar Number

👶 Student Info

• Gender
• Caste
• Religion
• DOB

🏠 Address Details

• Full Address
• Location (District → Block → Area)
• Pincode

📄 Documents

• Birth Proof
• Identity Proof
• Address Proof

🏫 School Preference

• Selected School
• Entry Class
• Medium

📜 Verification History

• Shows all status changes
• Example:
  • Submitted
  • Approved
  • Rejected

🔁 Status Flow

Created → Submitted → Approved / Rejected

📌 Important Points

✔ All student data visible in one place
✔ Used for verification & tracking
✔ History helps in auditing
✔ No direct edit (only view/monitor)

💰 3. Reimbursement Claims

Navigation

Monitoring → Reimbursement Claims

📋 Purpose

👉 To view, track, and verify reimbursement claims submitted by schools

🔍 Filters

• Academic Session → Select year (e.g., 2025–26)
• Current Status → Submitted / Approved / Rejected
• Payment Head → Central / State

👉 Click Apply to filter data

📊 Table

• Academic Session
• UDISE Code
• School Name
• Payment Head
• Transaction Status
• Claim Amount (₹)
• Amount Received (₹)
• Balance (₹)
• Reimbursement Claim Status
• Action (View)

▶️ Action

👉 Click View to open claim details

👁️ Reimbursement Detail Page

📋 What You Can See

🏫 Basic Details

• Academic Year
• School Name
• Payment Head

➕ Additional Fees

• Uniform
• Books

📜 Claim Status

• Submitted / Approved / Rejected

🕓 Verification History

• Shows all status updates
• Example:
  • Created → Submitted
  • Approved

👨‍🎓 Student-wise Breakdown

Each student record includes:

• Student Name
• Guardian Name
• Class
• New/Old Student
• Medium

💸 Fee Details

• School Tuition Fees
• Uniform Fees
• Books Fees
• Govt Fees
• Total Amount

🔁 Status Flow

Created → Submitted → Approved → Paid

📌 Important Points

✔ Data is shown school-wise + student-wise
✔ Helps in financial verification
✔ Tracks payment status & balance
✔ Full audit history available
✔ No direct edit (only monitoring & approval flow)

✅ Final Summary

👉 Reimbursement Claims = Financial Tracking Module

• Filter claims
• View details
• Check student fees
• Track approval & payment 

🎲 4. Lottery Results

Navigation

Monitoring → Lottery Results

📋 Purpose

👉 To view final student allotment after lottery process

🔍 Filters (Top Section)

• Search Student → Name / Mobile / Application No
• District → Select district
• Allocation Status → Allotted / Un-allotted
• Academic Cycle → Year (e.g., 2025–26)

 👉 Click Apply to filter
👉 Click Reset to clear filters

📊 Table Details

Each row shows:

• Academic Cycle
• Student Name
• Application Number
• Mobile Number
• Lottery Type (Internal)
• Allocation Status
• School Name
• Entry Class
• Medium 

📌 Allocation Status Meaning

• ✅ Allotted → Student got a seat
• ❌ Un-allotted → No seat assigned 

⬇️ Download Option

👉 Click Download to export data (Excel/CSV)

🔄 Lottery Flow

Student Applied → Lottery Run → Result Generated → Seat Allotted / Not Allotted

📌 Important Points

✔ Data is final result of lottery
✔ No manual editing here
✔ Used for verification & reporting
✔ Helps track which student got which school
✔ Based on school mapping + seat availability

✅ Final Summary

👉 Lottery Results = Final Admission Allocation Screen

• Search student
• Check allotment
• View assigned school
• Download report

Reports

Navigation

Reports →

1. School Registration Report
2. School Mapping Report
3. School Admission Report
4. School Information Report

School Registration Report – Simple Guide

📍 Navigation

Reports → School Registration Report

🖥️ Report Page

📋 Purpose

👉 To view district-wise summary of school registrations and approvals

🔍 Filters (Top Section)

• Admission Cycle → Select year (e.g., 2026–27)
• Pending Approvals By
  • All
  • Block Officers (BEO)
  • District Officers (DEO)
• Mapping Status → Mapped / Unmapped

👉 Click Apply to filter data

📊 Table Details

Each row shows district-wise data:

• No.
• District Name
• Blocks
• Total Schools
• Registered Schools
• Pending Approvals (BEO)
• Pending Approvals (DEO)
• Approved
• Mapping Status (Mapped)

📌 Column Meaning (Simple)

• Total Schools → Total schools available
• Registered Schools → Schools registered in system
• Pending (BEO/DEO) → Waiting for approval
• Approved → Successfully verified schools
• Mapping Status → Schools mapped to locations

⬇️ Download Option

👉 Click Download to export report (Excel)

🔄 Workflow (Simple)

School Added → School Registered → Approval (BEO → DEO) → Mapping → Report Generated

📌 Important Points

✔ Shows district-level summary (not individual schools)
✔ Helps track approval progress
✔ Useful for monitoring pending work
✔ Mapping status shows data completeness
✔ Used by State Admin for overview

School Mapping Report – Simple Guide

📍 Navigation

Reports → School Mapping Report

 Description

• Displays mapping between schools and habitations (locations)
• Helps track:
  • Which schools serve which areas
  • Coverage of habitations
  • RTE seat allocation per mapped area

🔹 Step 2: Select Filter Type

📌 Options

🔘 By Location (Default)

• Filter data based on:
  • District
  • Block
  • Gram Panchayat
  • Village/Habitation

👉 Used for area-wise mapping analysis

🔘 By UDISE Code

• Search mapping using specific School UDISE Code

👉 Used for school-specific mapping details

🔹 Step 3: Apply Filters

📋 Fields Explained

🌍 Type of Area

• Options:
  • Urban
  • Rural

👉 Determines the type of region for mapping

📍 Location Selection

Field	Description
District	Auto-selected or predefined
Block	Based on district
Gram Panchayat	Available for rural areas
Village/Habitation	Final selection level

👉 Fields are dependent (hierarchical selection)

🔘 Submit Button

👉 Click Submit

📌 Result

• Displays mapped schools based on selected filters
• If no data → shows “No data to display”

3. Student Admission Report

📍 Navigation

Reports → Student Admission Report

🖥️ Report Overview

📋 Purpose

👉 To view admission performance at district level (high-level summary)

✔ Compare districts
✔ Track performance
✔ Identify low-performing areas

🔍 Filters (District Level)

1️⃣ Admission Cycle

👉 Select academic year (e.g., 2026–27)

2️⃣ Application Status

• All
• Submitted
• Verified
• Approved
• Rejected
• Duplicate
• Incomplete

👉 Filters data based on application stage

3️⃣ Allotment Status

• Allotted
• Not Allotted

👉 Shows only students who got / didn’t get seats

4️⃣ Admission Status

• Admitted
• Not Admitted

👉 Shows final admission confirmation

▶️ Apply

👉 Click Apply to filter data

📊 Table Details (District Wise)

Each row shows:

• No.
• District Name
• Blocks
• Total Schools
• RTE Seats
• Applications Received
• Approved Applications
• Allotted Students
• Admitted Students

📌 Column Meaning

• Blocks → Total blocks in district
• Total Schools → Schools participating
• RTE Seats → Available seats
• Applications Received → Total applications
• Approved → Eligible students
• Allotted → Seats assigned via lottery
• Admitted → Final admissions

🔄 Admission Flow (District Level)

Application → Verification → Approval → Lottery → Allotment → Admission

4. School Information Report – Simple Guide

📍 Navigation

Reports → School Information Report

🖥️ Report Overview

📋 Purpose

👉 To view detailed information of schools (block-wise summary)

✔ Seats availability
✔ Medium-wise data
✔ Board-wise data
✔ Education level distribution
✔ Reimbursement status

🔍 Filters (if available)

Typically includes:

• District / Block
• Academic Year

👉 Helps narrow down data

📊 Table Details

Each row shows block-wise school data:

• No.
• Block Name
• Registered Schools
• Total Seats
• Total RTE Seats

📚 Medium-wise Distribution

• Hindi (Medium)
• English (Medium)

👉 Shows number of schools by teaching language

🏫 Board-wise Distribution

• CBSE
• ICSE

👉 Helps identify board affiliation

🎓 Education Level

• Primary
• Upper Primary / Middle
• Secondary
• Sr. Secondary

👉 Shows what level schools are offering

💰 Reimbursement Data

• Claims
• Reimbursed
• Pending

👉 Tracks financial status

📌 Column Meaning (Simple)

• Registered Schools → Total schools in block
• Total Seats → Total available seats
• RTE Seats → Seats reserved under RTE
• Medium → Language of teaching
• Board → Education board
• Education Level → Classes offered
• Claims → Reimbursement requests
• Reimbursed → Paid amount
• Pending → Yet to be processed

🔄 Data Flow

School Registration → Approval → Seat Setup → Mapping → Report Generated

Complete Workflow – State Admin

Login

→ Dashboard (View system overview)

→ Add Users (Create District & Block Admins)

→ Campaign Master

  → Location Mapping

  → School Mapping

  → Student Mapping

  → Lottery Execution

→ Monitoring

  → Review School Registrations

  → Track Student Applications

  → Verify Reimbursement Claims

  → Check Lottery Results

→ Reports

  → School Registration Report

  → School Mapping Report

  → Student Admission Report

  → School Information Report

→ Settings (Language, SMS/Email)

→ Logs (Audit & tracking)

→ Logout

📌 Simple Understanding

👉 Setup → Manage → Monitor → Analyze → Close

• Setup → Users + Campaign data
• Manage → Schools & Students
• Monitor → Applications & approvals
• Analyze → Reports
• Close → Logs & Logout